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Hugo City Council Meeting Minutes for September 8, 2020 Page 5 of 9 Approve RFP for Architectural Services for Lions Park Parks Planner Shayla Denaway, provided a background on Lions Park discussions saying most recently a joint workshop was held with the City Council and Parks Commission on June 29, 2020, to discuss the feasibility and funding of the Lions Park Master Plan. The City Council adopted the Master Plan and Feasibility Study at their July 20, 2020 meeting. Denaway displayed the approved final master plan that showed a large playground area, pavilion, and minor changes in parking from the previous plan. Also showed on the plan was a community sports pad, two play fields, open areas, fire pits, memorial, and relocation of the skate park equipment. She reviewed the next steps saying they would be working with WSB on the playground with a stake holder group, and a seconded stakeholder group would be looking at the pavilion. It was also anticipated WSB would be developing the design of the parking lots, trails and sidewalks, sports pad, and other park features. Assistance was needed for the pavilion design and staff was requesting approval of a request for proposals to help with that. They anticipated on having proposals from all design consultants for Council to consider at the October 5th meeting. Community workshops would be held in early October and a design process with stakeholders would be done October – December. Designs would be reviewed in January, 2021, with construction in the spring and summer of 2021. The request for proposals was to facilitate three stakeholder committee meetings and prepare design development plans. It was expected the architect would coordinate with WSB on site design and review the plan with the Parks Commission and City Council. It was anticipated that the architects would be interviewed by staff, and proposals would be reviewed by Council at their October 5, 2020, meeting. Haas made motion, Klein seconded, to approve request for proposals for an Architect to design the park pavilion at Lions Park. Roll call vote – all ayes. Motion carried. Resolution Providing for the Sale of $8,000,000 G.O. Capital Improvement Plan Bonds On August 17, 2020, the City Council awarded a contract for construction and site work for a new Public Works facility. The total bid, including six alternates, amounted to 9,253,560. When adding in the items that would be bid separately and a contingency, the total project cost should come in at just under $12.5 million. The Finance Department prepared a five-year Capital Improvement Plan that included this facility. Adoption of the CIP now allowed for the issuance of Capital Improvement Plan Bonds. Otkin explained the two-pronged approach of bidding and financing the project saying it had been the City’s intention to issue bonds to finance the majority of the construction costs, and the balance would come from the Water and Sewer Utility Fund. After conferring with the city’s financial advisors, staff recommended the issuance of Capital Improvement Plan bonds in the principal amount of $8 million. When combined with the proceeds from the sale of the existing facility and the water and sewer fund, the City could finance the entire project without having to transfer any money from reserves. Bonds would extend out 25 years and the interest cost was estimated at just under 2%. The first year’s tax levy would be $424,895 and the average tax levy over the 25 year term would be $426,800. This was $130,000 less per year than the original estimate they had been using. Bonds outstanding on February 1, 2030, would be callable, but considering the low rate, he projected it was unlikely