2021.11.15 CC Packet - Laserfiche WebLink

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Job Description Position Title: Accounting Clerk Department: Finance Immediate Supervisor’s Title: Finance Director Pay Grade: 5 Salary Range: $51,912 to $67,627 PURPOSE Performs non-supervisory accounting and clerical duties to support the Finance Department. Provides support and assistance to the Finance Director. ORGANIZATIONAL RELATIONSHIPS Reports to: Finance Director Communicates with: Internally – Department heads and other City employees Externally – State and local government agencies, title companies, vendors, contractors, utility customers, residents and the public Supervises: None ESSENTIAL FUNCTIONS Accounts Payable  Audit claims for legitimacy and accuracy  Prepare claims roster for City Council approval  Enter claims in Accounts Payable software  Process checks for signatures and distribution  Maintain electronic and paper filing systems for accounts payable invoices and checks  Update vendor master list, receive and maintain vendor W-9 Forms  Report unclaimed accounts payable to the State of Minnesota  Prepare year-end 1099 Forms and other various tax forms Other Accounting Duties  Prepare month end checkbook and investment reconciliations  Track and categorize credit card payments received  Receipt miscellaneous accounts receivable payments  Prepare deposits and deposit at bank  Code electric and gas utility charges  Maintain federal, state and county grant programs and complete reporting  Track assessments paid, verify and submit certified assessments  Assist with compiling and maintaining capital assets records  Reconcile escrow account balances  Maintain letters of credit and other financial guarantees  Prepare year-end reconciliations and assist with year-end audit preparation  Prepare and submit various state, federal and financial reports