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<br />Job Description <br /> <br />Position Title: Finance and Public Works <br />Administrative Assistant <br />Department: Finance and Public Works <br />Immediate Supervisor’s Title: Public Works <br />Director and Finance Director <br />Pay Grade: 4 <br />Salary Range: $46,143 to $60,113 <br /> <br />PURPOSE <br />Provides non-supervisory administrative support to the Public Works Department and performs <br />non-supervisory accounting and clerical duties for the Finance Department. <br /> <br />ORGANIZATIONAL RELATIONSHIPS <br />Reports to: Public Works Director and Finance Director <br />Communicates with: Internally – Department heads and other City employees <br />Externally – State and local government agencies, contractors, vendors, utility <br />customers, residents and the public <br /> <br />Supervises: None <br /> <br />ESSENTIAL FUNCTIONS <br />Finance Department Support <br /> Enter accounts payable claims in Accounts Payable software <br /> Process accounts payable checks for signatures and distribution <br /> Update vendor master list <br /> Maintain electronic and paper document filing systems <br /> Prepare year-end tax forms and other various reporting forms <br /> Assist the Finance Department with other duties as assigned <br />Utility Billing <br /> Understand the Utility Billing cycle and procedures <br /> Prepare quarterly water and sewer bills <br /> Receipt and process utility payments received <br /> Process quarterly penalty charges for delinquent accounts <br /> Track delinquent accounts for certification to county <br /> Compile quarterly water usage reports <br /> Maintain utility accounts and update billing and payment information <br /> Process move-in/move-out notices <br /> Provide excellent customer service to utility customers and title companies <br />Public Works Department Support <br /> Provide office, clerical and administrative support to the Public Works/Engineering <br />Department <br /> Receive incoming telephone calls and respond to questions, complaints or requests regarding <br />Public Works/Engineering procedures, regulations, operations or services and direct inquiries <br />to correct department personnel <br /> Prepare water meters for pickup and record meter identification information in Permit Works <br /> Perform general office duties, including ordering of office and routine maintenance supplies