2021.11.15 CC Packet - Laserfiche WebLink

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Finance and Public Works Administrative Assistant Job Description Page 2 of 2  Maintain work order log and tracking system  Assist with the development and maintenance of departmental information on the City’s website  Maintain electronic and paper document filing systems  Audit employee time cards for legitimacy and accuracy  Assist the Public Works Director and Senior Engineering Technician with other duties as assigned General City Office Support  Maintain current Laserfiche system and update files as needed  Assist other departments with the scanning of documents and files  Assist with searching and retrieving of scanned documents  Gather information for data requests as requested  Assist with other duties as assigned REQUIRED KNOWLEDGE, SKILLS, and ABILITIES  Knowledge of current accounting practices and procedures  Knowledge of department operations, policies and procedures  Knowledge of the City’s overall structure and operations and pertinent City ordinances  Knowledge of modern office practices, procedures and equipment, including use of computers  Knowledge of Microsoft Excel, Word and other standard office software  Skill in handling financial transactions  Ability to type and enter data with speed and accuracy  Ability to communicate effectively with City staff and the public  Ability to maintain confidential and sensitive information MINIMUM QUALIFICATIONS  High school graduate or GED equivalent  Post-secondary training in accounting procedures  One year of work experience in a municipality or service related business  Possess a current driver’s license PREFERRED QUALIFICATIONS  Knowledge of Fund Balance Software  Knowledge of Laserfiche Record Retentioin Software  Knowledge of Permit Works Software WORKING CONDITIONS Work is performed in typical office environment at the Public Works Facility that consists of an open work area and front counter for providing customer service. Sits for extended periods of time. Work place is generally quiet, but there may be occasional exposure to loud noises at the Public Works Facility. Uses near vision, ability to focus, sense of touch, and hearing. Uses fine and large motor movements at times. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools or controls. The employee is occasionally required to stand, walk, reach with hands and arms, and stoop, kneel or crouch. The employee must occasionally lift and/or move up to 25 pounds.