2022.03.07 CC Packet - Laserfiche WebLink

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G.11 Approve Amendments to the Personnel Policy Regarding Personal Leave Pay In review of the City’s Personnel Policy, it is found that certain language pertaining to personal leave time and employee termination should be eliminated, specifically language that requires the employee to be in good standing with the City at time of termination of employment. Staff recommends Council approve the amendment to the City’s Personnel Policy. G.12 Approve Variance from Shoreland Setback for 12582 Ingersoll Ave. -Tennyson Ranell and Dan Tennyson are requesting the two variances for the reconstruction of an accessory building on the property located at 12582 Ingersoll Avenue North. The applicant is requesting variance to allow the building to be 6.9 feet from the Ordinary High Water (OHW) mark of Sunset Lake, where 100 feet is required by ordinance. The second variance request is to allow the building to be 19.8 feet from the front property line, where 40 feet is required by ordinance. At its Thursday, February 24, 2022, meeting the Board of Zoning held a public hearing and considered the request. There was no one that spoke during the public hearing except the applicant. Staff recommended approval of the variance requests. The Board of Zoning agreed the requests met the standards necessary to approve the variances and unanimously recommended approval of the resolution approving the variance requests to the City Council. G.13 Approve Pay Request No. 7 to Schreiber Mullaney for the Lions Park Pavilion Schreiber Mullaney has submitted Pay Request No. 7 for the new Pavilion in Lions Park in the amount of $787,621.21. The quantities completed to date have been reviewed and agreed upon by the architect, contractor and city staff. The amount indicated above reflects the work certified through February 25, 2022 with a 5% retainage applied. The total retainage being held to date will be $105,521.62. Staff recommends Council approve payment in the amount of $787,621.21 to Schreiber Mullaney Construction for the construction of the City of Hugo Lions Park Pavilion. G.14 Approve Pay Request No. 17 to Ebert Construction for the Public Works Facility Project Ebert Construction has submitted pay request No. 17 for payment for the City of Hugo Public Works Facility project in the amount of $216,130.36. The quantities completed to date have been reviewed and agreed upon by the architect, contractor and City staff. The amount indicated above reflects the work certified through February of 2022, with a 5% retainage applied. Total retainage being held for the project to date is $466,168.08. Staff recommends the City Council approve payment request No. 17 in the amount of $216,130.36 to Ebert Construction. I.1 Approve Resolution Approving Plans and Specifications for 140th Street Project and Advertise for Bids Previously the Council had authorized staff to prepare plans and specifications for the 140th Street Extension Project that extends approximately 600 feet west of the existing 140th Street road segment lying west of Fenway Avenue. Proposed improvements for the project include construction of watermain, storm sewer and street construction. This project has previously been added to the City Streets Capital Improvement Plan (CIP) and the extension will facilitate