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Special Event Permit Memorandum To: Hugo City Council From: City Clerk Michele Lindau Date: July 13, 2022, for Council Meeting on July 18, 2022 Re: Wilson Tool Company Picnic on Saturday, August 13, 2022 1. BACKGROUND Wilson Tool has applied for a Special Event Permit to hold their annual company picnic on Saturday, August 13, 2022, at the Hanifl Shelter and Fields. This event requires a Special Event Permit approved by Council because there will be amplified sound, alcohol served, temporary structures (tents), and approximately 900 people are expected to attend. 2. DESCRIPTION OF EVENT This is a private event and free of charge to Wilson Tool employees and their families. There will be a petting zoo, yard games, and a bags tournament. Setup for the event will be done on Friday, and the event will be on Saturday between 11 a.m. – 4 p.m. The Hugo Lions Club has made application to the City for a Temporary Liquor License to serve alcohol during the event, and a sheriff’s deputy will be present. Numerous tents ranging in size will be rented and installed by the rental company. Additional porta potties, hand washing stations, and trash receptacles will be provided by Wilson Tool. An amplified PA system for music by a DJ and announcements will be used throughout the day. 3. CONDITIONS The applicant has provided the City the completed application. In accordance with this permit, the applicant shall conduct the event as described on their application and herein in addition to the following conditions. Prior to the Event 1. Applicant will secure two deputies from the Washington County Sheriff’s Office to be present during the entire event. 2. A temporary liquor license will be secured by the Lions Club to serve alcohol at the event. 3. Applicant will pay associated rental fees for use of public space. 4. Applicant will provide the City a copy of the Certificate of Insurance for the event naming the City as additionally insured.