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<br /> <br /> <br /> <br /> <br /> <br />Scope of Work & Deliverables <br />Task 1. Project Management <br />Bolton & Menk will manage all aspect of the project including the following: <br />1.1. Schedule – Upon notice to proceed we will develop a project schedule that identifies timelines <br />for all project tasks and includes dates for submittal and review of project deliverables. A draft <br />schedule will be provided to the County’s Project Manager at the project kick-off meeting for <br />review and approval. We will review the schedule at least monthly throughout the duration of <br />the project and update as needed. <br /> <br />1.2. Meetings – We will organize and lead meetings including monthly project management team <br />(PMT) meetings with County (Public Works and Regional Railroad Authority), City of Hugo, and <br />MnDOT staff and other meetings as needed to facilitate coordination with other involved <br />agencies. This includes preparation of agendas/packets and complete meeting notes within one <br />week following the meeting. Up to 20 meetings with at least two Bolton & Menk staff <br />participating are included. <br /> <br />1.3. Monthly Progress Reports and Invoices – We will prepare a monthly updates of work tasks to <br />be submitted with invoices, which will clearly define the percentage of project completion and <br />the percentage of project billed to date for each work task and the total project. Invoices will be <br />submitted by email to PW-Payables@co.washington.mn.us and copied to the County’s Project <br />Manager. <br /> <br />1.4. Project Administration and Coordination – We will administer all aspects of the contract and <br />coordinate with County and other agency staff as needed to facilitate completion of the scope <br />of work. This includes bi-weekly phone calls with the County’s Project Manager. We have <br />assumed up to 26, 30-minute calls. <br />1.5 QA/QC – We will perform QA/QC throughout the study focusing on deliverables. Our project <br />manager will enforce and oversee performance of these functions. <br />Deliverables: Baseline project schedule and monthly schedule updates; meeting materials <br />including agendas, handouts, graphics, and notes; monthly invoices and <br />progress reports. <br /> <br /> <br />Task 2. Public and Agency Involvement <br />2.1. Study Goals and Objectives – We will, with direction from the Washington County Project <br />Manager and the PMT, confirm the project goals and objectives set forth in the Request for <br />Proposals (RFP). <br />EXHIBIT B