2022.09.06 CC Packet - Laserfiche WebLink

Home

provide staff and users with a web-based system that is easy to use and will meet the needs for room management. The initial software cost, development fees, and first year service fees is $5,938, and the annual recurring service fee will be $4,725. Staff recommends Council approve the proposal from CivicPlus in addition to $1,312.50 for GIS integration to confirm Hugo residency and Forte for payment processing and gateway services. G.5 Approve Resignation of Brian Kindelberger as Lieutenant on the Hugo Fire Department Brian Kindelberger has been a member of the Hugo Fire Department since December, 2013, and has served as a lieutenant on the Department since March, 2018. Brian has submitted his resignation as lieutenant to allow time to continue his education. Brian will remain on as a regular firefighter. Staff recommends Council approve the resignation of Brian Kindelberger as Lieutenant on the Hugo Fire Department effective August 31, 2022 I.1 Approve Resolutions Declaring Costs to be Assessed and Setting Public Hearing for the Oneka Parkway Improvement Project On July 5, 2022, the Council awarded a construction contract for the completion of the 2022 Oneka Parkway Improvements Project. As part of the public improvement process, in accordance with the requirement of state statutes Chapter 429 for assessments to benefitting properties, the City needs to declare the costs to be assessed and conduct the assessment hearing. The total project cost is $2,600,000 with assessments totaling $381,500. Staff recommends approval of the resolution declaring the costs to be assessed and ordering the preparation of the proposed assessment roll for the 2022 Oneka Parkway Improvements Project. Staff also recommends approval of the resolution calling the hearing on assessments for the 2022 Oneka Parkway Improvements Project. Staff is requesting that the assessment hearing for the 2022 Oneka Parkway Improvements Project be set for October 3rd, 2022. Construction for the roadway improvements will continue through the fall of 2022 with the signal improvements continuing into the spring of 2023. J.1 Discussion on Assessment Policy Staff wanted to determine if City Council wanted to revisit and discuss any portion of the assessment policy since Hugo last updated its assessment policy in 2013. Areas that could be discussed are assessment methodologies, assessment rates or any other particular section. As stated in our assessment policy, special assessment methods described in the policy cannot be considered as all-inclusive and that unique or unusual circumstances may require slight modifications that would be outlined in the feasibility study. Staff could work to include those situations that have been encountered in the past as well as review the 5-year CIP to make sure the assessment policy includes past and potential future unique circumstances are included in the Assessment Policy. Discussion could take place now or at a future work session. M.1 Reminder - Public Works Grand Opening on Wednesday, September 7, 2022 Staff would like to remind Council they have scheduled a meeting to attend the Public Works Grand Opening on Wednesday, September 7, 2022 at 3 p.m.