2025.03.17 CC Minutes - Laserfiche WebLink

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Council Meeting Minutes for March 17, 2025 Page 5 of 8 Approve Claims Roster Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Special Event Permit for Hero Gravel Classic Bike Ride on August Fred Stori from the Chilkoot Velo Cycling Club of Stillwater had applied for a Special Event Permit for the Hero Gravel Classic Bicycle Ride to be held on August 23, 2025. The event would be a 50-mile bicycle ride on gravel and paved roads beginning and ending at the Bavarian Hunter Gasthaus Restaurant in Stillwater. A Special Event Permit approved by Council was necessary because there may be up to 300 people participating. Adoption of the Consent Agenda approved the Special Event Permit for the Hero Gravel Classic Bicycle Race on August 23, 2025, subject to the conditions in the staff memo. Approve Hugo Fire Department Purchase of a Taylor’d Series 12 Training Prop The Hugo Fire Department requested to purchase a Taylor’d Series 12 Training Prop for in- houses and on-site training. This Prop was not included in the Fire Department budget. The Department had contacted several charitable gambling associations for donations, and the Relief Association had donated $40,000 towards the purchase. Adoption of the Consent Agenda approved the purchase of the Taylor’d Series12 Training Prop from Taylor’d Systems LLC in the amount of $61,800 using funds from the City of Hugo Fire Department Donations Account. Approve Purchase of 2025 Ferris Zero Turn Mower for the Public Works Department The Hugo Public Works Department requested to purchase a mower for maintenance of the City’s expanding parks and public facilities. The purchase of a Ferris zero turn mower with an EZ dump hopper had been discussed with the Finance Department and funds were available in the 2025 CIP Budget. This mower would be purchased through the MnDOT Cooperative Purchasing Venture. Adoption of the Consent Agenda approved the purchase of a Ferris ISX330 60” zero turn mower with an EZ dump hopper from L.T.G. Power Equipment for $22,857. Identify and Approve Expired Fire Department Gear as Surplus Equipment Eligible for Donation The Hugo Fire Department had 16 structure fire jackets, 21 structure fire pants, 29 sets of wildland gear (coat and pant), 15 helmets and 19 pairs of structure fire boots that no longer met industry standards for fire departments in the United States and thus had no resale value. The National Fire Protection Agency standards required the above-mentioned gear to be retired and neither the Hugo Fire Department, nor any other City Department had any use for the expired gear. The Fire Department requested to donate their expired gear to a nonprofit that would be able to send the turnout gear, helmets and boots to impoverished countries around the world where it would be used by firefighters who could not afford turnout gear and in countries that do not have NFPA standards. In order for the Hugo Fire Department to put their expired gear out for donation, City Council needed to declare the gear surplus. Adoption of the Consent Agenda identified and approved 16 expired structure fire jackets, 21 expired structure fire pants, 29 sets of expired wildland gear (coat and pant), 15 expired helmets and 19 pairs of expired structure fire boots as surplus equipment eligible for donation.