2025.10.06 CC Packet - Laserfiche WebLink

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G.7 Approve Donation to the Hugo Fire Department from the Hugo American Legion The Hugo American Legion would like to donate $1,000 to the Hugo Fire Department from pull- tab proceeds. All donations to the Fire Department must be approved by the Council. Staff recommends Council approve the donation of $1,000 to the Hugo Fire Department. G.8 Approve 130th Street Grade Crossing Construction and Maintenance Agreement In preparation for the 2026 Street Improvement Project, staff has been working with BNSF Railway Company and Minnesota Commercial Railway to make accommodations to include a trail crossing along the north side of 130th Street (US DOT Number 082586J). The City of Hugo will be responsible for costs associated with the improvements necessary, which include 10-foot concrete crossing for the one track complete with new rail, ties, ballast, fasteners, along with appropriate surfacing to carry the improved trail, installation of a signal bell on top of the mast, flagging services, engineering and inspection. Minnesota Commercial Railway will complete the work. The agreement includes a $2,500 administrative fee, a $1,000 license fee, and when an additional $4,000 payment is made, BNSF will grant an easement for the City to enter and use the BNSF Right-of-Way to construct our portion, use and maintain the crossing. The Exhibit outlining Minnesota Commercial Railway construction costs has yet to be finalized but will be based on their standard rates for such items. Staff recommends Council approve the Grade Crossing Construction and Maintenance Agreement at the 130th Street North grade crossing US DOT No. 082586J, pending final review and approval from the City Attorney. G.9 Approve 130th Street Easement Agreement for Grade Crossing In preparation for the 2026 Street Improvement Project, staff has been working with BNSF Railway Company and Minnesota Commercial Railway to make accommodations to include a trail crossing along the north side of 130th Street (US DOT Number 082586J). The existing easement width the City has for the crossing of the BNSF railway is not sufficient to include the trail. The attached agreement outlines the terms of the acquiring the additional easement. The City of Hugo will be responsible for a $2,500 processing fee and the permanent and temporary easement cost will total $5,000. Staff recommends Council approve the Easement Agreement for the 130th Street North grade crossing US DOT No. 082586J, pending final review and approval from the City Attorney. G.10 Approve 140th Street Highway-Rail Grade Crossing Closure Agreement In preparation for the 2026 Street Improvement Project, staff has been working with BNSF Railway Company and Minnesota Commercial Railway to remove the portion of rail that extends through and terminates at the north side of 140th Street. The rail located within 140th Street is not used or needed. The City of Hugo will be responsible for doing all necessary pavement work once the crossing is removed. This work will be coordinated with the Minnesota Commercial Railway maintenance staff. Staff recommends Council approve the Highway-Rail Grade Crossing Closure Agreement at the 140th Street North grade crossing DOT No. 082589E, pending City Attorney final review and approval. G.11 Approve Quote from Kraft Contracting and Mechanical for City Hall HVAC Equipment Replacement City Hall has ten HVAC systems for the City Hall building. Over the past few years, there have been several failures of the systems that resulted in costly repairs and replacement of parts. Staff