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: Page 28 d. Attendance at professional seminars, conferences and workshops outside of the Twin Cities metropolitan area require approval of the City Administrator. Generally, these activities will be considered as part of the annual budget process. Section 8.01 Hugo Fire Department Conference Pay Current employees of the Hugo Fire Department shall be compensated for each full day (eight hours) of a recognized Fire or EMS organization sponsored conference attended. Approval must be received from the Fire Chief, or their designee, prior to registering for the conference. The maximum compensation rate for an all-day conference will be approved yearly as part of the salary resolution. Conferences lasting less than eight hours will be prorated by a quarter of a day. Compensation for approved conferences attended will be paid to employee with payroll the month following the conference. This wage does not apply towards college courses attended. Section 8.02 Out of State Travel Attendance at training or conferences out of state is approved only if the training or conference is not available locally. All employee requests for out-of-state travel are reviewed for approval/disapproval by the City Administrator. Out-of-state travel by elected officials must be approved by the Council. a. No reimbursements will be made for attendance at events sponsored by or affiliated with political parties. b. The City may make payments in advance for airfare, lodging and registration if specifically approved by the City Administrator or Council. Otherwise, all payments will be made as reimbursements. c. The City will reimburse for transportation, lodging, meals, registration and incidental costs using the same procedures, limitations, and guidelines outlined in Section 8.03 Section 8.03 Compensation for Travel & Training Time Time spent traveling to and from, as well as time spent attending a training session or conference, will be compensated in accordance with the Federal Fair Labor Standards Act. Employees will be compensated for travel and meals as outlined in Section 9.04 Employee Expense Reimbursement. Travel and other related training expenses will be reimbursed subject to the employee providing necessary receipts and appropriate documentation. Section 8.04 Memberships and Dues The purpose of memberships to various professional organizations must be directly related to the betterment of the services of the City. Upon separation of employment, individual memberships remain with the City and are transferred to another employee by the supervisor.