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<br /> City of Hugo, Washington County MN <br /> Q-02287 | March 23, 2026 <br /> Prices good through July 20, 2026 <br />Page 6 of 8 <br />Addendum <br />Conversion Scope Definition <br /> <br />The successful conversion of data from a customer's legacy system(s) is contingent upon the Customer's ability to provide complete and <br />accurate data exports. When possible, BS&A will assist with or perform the data extraction from the Customer’s legacy system(s). to complete <br />this project successfully, the Customer shall: <br />- Provide access to all required data exports from legacy systems in a mutually agreed -upon format and according to the project <br />timeline. <br />- Ensure the completeness and accuracy of all exported data. <br />- Provide documentation regarding data structures, relationships, and business rules associated with the legacy data. <br />- Designate a knowledgeable representative familiar with the legacy system to address questions or issues that may arise during the <br />conversion process. <br />BS&A's ability to complete the data conversion is dependent upon the fulfillment of these Customer responsibilities. <br />In addition: <br />- The scope of this conversion is based on the information provided by the customer regarding their legacy system(s). If additi onal <br />data sources are introduced or if the scope of the legacy system(s) changes, this may result in additional charge or changes to the <br />project schedules. <br />- The following outlines the data points that can be converted into BS&A. Any data point that is not used or not available in the <br />legacy system will not be included in the conversion process. <br /> <br />Financial Management Suite <br /> <br />General Ledger <br />- Bank Accounts <br />- Chart of Accounts <br />▪ Fund <br />▪ Department <br />▪ Account <br />▪ Account Classification <br />▪ Grants <br />▪ Projects <br />- Journal Entry/Manual Journal Entry Detail <br />- Budget <br />Accounts Payable <br />- Vendor <br />▪ Address <br />▪ Contact <br />▪ Distribution <br />- Invoice <br />▪ Item <br />▪ Distribution <br />- Checks <br /> <br />Human Resources Management Suite <br /> <br />Personnel Management <br />- Pay Codes <br />- Deductions and Expenses <br />- Departments <br />- Job Classes <br />- Leave Banks