2026.05.04 CC Packet - Laserfiche WebLink

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Council Meeting Minutes for April 20, 2026 Page 4 of 6 Approve Selection of Enterprise Resource Planning (ERP) Software At the September 19, 2025, Midyear Budget Review Workshop, staff informed the City Council that Tyler Technologies had notified the City that support for the current Fund Balance accounting software will reach its end of life effective December 31, 2026. This will end support for all core financial modules currently utilized by the Finance Department. Staff has conducted a comprehensive review of replacement software options and demonstrations were completed with three vendors: BS&A, GovSense, and Tyler Technologies’ ERP Pro product. All three vendors offer robust ERP solutions with functionality extending beyond Finance to support operations in the Building Department and Planning and Zoning. The Building Department has expressed interest in transitioning from its current Permit Works software, while Planning and Zoning is seeking improved application tracking capabilities. After evaluation staff recommends proceeding with the selection of BS&A Software as the City’s new ERP solution. The system is expected to significantly reduce manual processes and improve operational efficiency across departments. BS&A has demonstrated the ability to successfully migrate data from the City’s existing system into its platform, helping to ensure continuity of financial records and minimize disruption during implementation. Adoption of the Consent Agenda approved BS&A Software as the City’s new Enterprise Resource Planning (ERP) software. Fireworks Permit and Temporary Liquor License for Hugo Lions Club for Hugo Good Neighbor Days This was added to the Consent Agenda by staff. The Hugo Lions Club applied for a fireworks permit and temporary liquor license to hold fireworks on Saturday, June 6, 2026, and to serve alcohol during the event on June 5-7, 2026. Adoption of the Consent Agenda approved the fireworks permit and temporary liquor license for the Hugo Lions Club. Update on Design Guidelines for Veterans Memorial and Approve Agreement for WSB to Design Memorial At the meeting of July 7, 2025, the City Council authorized the Lions Volunteer Park Veterans Memorial Subcommittee. The committee has met five times and has prepared a mission statement, conducted a visual preference survey, and drafted Design Guidelines for the Memorial. At their meeting of March 18, 2026, the Parks Commission recommended approval of the Veterans Memorial Design Guidelines. A proposal has been received from WSB to prepare three schematic designs, work with the committee to prepare a preferred design and cost estimates, and to prepare 3D images for fundraising purposes. At their meeting of April 15, 2026, the Parks Commission recommended approval of WSB’s proposal for design services for the Veterans Memorial and use of the Special Park Fund in the amount of $21,000. Parks Planner Shayla Denaway reviewed the mission statement and design guideline process. The Committee conducted a visual preference survey and reviewed 50 images to formulate their vision of what the memorial could look like, then selected their preferred images. This led to the creation of the design guidelines that included multiple focal features such as a three-flag display, a battlefield cross sculpture, monuments honoring the six military branches, and a design that would include education and not be a one-sided presentation.