2006.04.03 RESO 2006-0017 - Laserfiche WebLink

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RESOLUTION NO. 2006-17 A RESOLUTION ESTABLISHING AN OUT-OF-STATE TRAVEL POLICY AS REQUIRED BY MINNESOTA LAW WHEREAS, the Minnesota State Legislature has mandated that every City develop and approve, by a recorded vote, an out-of-state travel policy for its applicable elected officials (Minnesota Statutes 471.661); and WHEREAS, the elected officials for the City of Hugo affected by this statutory requirement are the Mayor and four council members; and WHEREAS, the City of Hugo recognizes that its elected official may in the future receive value from traveling out of the state for workshops, conferences, events and other assignments though this has not been done to date. This policy sets forth the conditions under which out-of-state travel will be reimbursed by the City; now, therefore THE CITY OF HUGO RESOLVES: Sec. 1. That the following Out -of -State Travel Policy shall apply for all City of Hugo Elected Officials beginning January 1, 2006: General Guidelines: The even, workshop, conference or assignment must be approved in advance by the City Council at an open meeting and must include an estimate of the cost of the travel. In evaluating the out-of-state travel request, the Council will consider the following: • Whether the elected official will be receiving training on issues directly relevant to the City or to his or her role as the Mayor or as a council member, • Whether the elected official will be meeting and networking with other elected officials from around the country to exchange ideas on topics of significant value to the City or on the official roles of local elected officials; • Whether the elected official will be viewing a city facility or function that is similar in nature to one that is currently operating at, or under consideration by the City where the purpose for the trip is to study the facility or function to bring back meaningful ideas for the consideration of the full council; • Whether the elected official has been specifically assigned by the Council to visit another city for specified purposes; • Whether the elected official has been specifically assigned by the Council to testify on behalf of the City at the United States Congress or to otherwise meet with federal officials on behalf of the City; • Whether the City has sufficient funding available in the budget to pay the cost of the trip.