2003.01.21 RESO 2003-0002 - Laserfiche WebLink

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RESOLUTION 2003-2 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF HUGO, WASHINGTON COUNTY, MINNESOTA, AUTHORIZING CREATING COMMUNITY REPRESENTATIVE OFFICES AND ESTABLISHING POLICIES AND RESTRICTING GOVERNING THE USE THEREOF Whereas, The City of Hugo has constructed a new City Hall which has been designed to accommodate the demands for space required by the Citizens of Hugo, City Council and City Staff in future years; and Whereas, at this time, the City Hall has two offices, which are not presently in use but which. will be used by City Staff in the future. The City Council is desirous of making interim use of the offices in a way which will provide a direct and material public service to the Citizens of Hugo; and Whereas, it is the intention of the City Council to permit these offices be designated "Community Representative Offices", the use of which shall be limited to the persons or firms enumerated below and which use shall be directed at providing a direct and material benefit to the Citizens of the City of Hugo; and Whereas, the City Council is desirous of establishing guidelines and restricting the use of these offices. NOW THEREFORE, the City Council of the City of Hugo establishes the following regulations for the use of Community Representative Offices: 1. Persons or organizations using the Community Representative Offices shall execute a written lease for same, to be approved by the City Council, which lease shall be short term and shall require payment of rent to the City in an amount equivalent to the then current market rates for the Hugo area as determined by the Hugo City Assessor. In addition, said rental shall be sufficient to defray any utility expense which is expected to be allocable to the Community Representative Office. The Offices shall be made available on a "first come first served basis" subject, always, to the restrictions set forth herein. City Staff shall maintain a list of persons or organizations that desire to lease a Community Representative Office and shall notify them as availability occurs. 2.* Use of the Offices shall be approved by the City Council and limited to persons or organizations which provide a significant representative service to, or which conduct regulatory activities within, the City of Hugo and which are non-profit (hereinafter: "Community Representative Lessees" or "Lessees"). Examples of such organizations include, but may not be limited to, watershed or soil conservation agencies, farm bureau or agricultural service agencies, law enforcement agency, state construction or environmental, regulatory or enforcement office, branch offices of any state, county or federal representative, office or agency, license bureau, emergency response or preparedness office, armed forces or veteran's service office.