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<br /> STAFF REPORT <br />DATE: April 1, 2025 <br /> REGULAR <br /> <br />TO: City Council <br />FROM: Jack Griffin, Sr. Project Manager <br />AGENDA ITEM: Accept Bids and Award Contract for the Village Parkway UPRR Crossing <br />Improvements <br />REVIEWED BY: Nicole Miller, City Administrator <br /> Clarissa Hadler, Finance Director <br /> Marty Powers, Public Works Director <br /> Nate Stanley, City Engineer <br /> Chad Isakson, Assistant City Engineer <br /> <br /> <br />CORE STRATEGIES: <br /> ☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☐ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future ☒ Managed Growth ☒ Resilient Infrastructure <br /> <br /> <br />BACKGROUND: On January 21, 2025, the City Council approved the plans and specifications <br />for the Village Parkway UPRR Crossing Improvements and authorized staff to advertise the <br />project for bids. The Project was advertised on QuestCDN.com and in the Stillwater Gazette in <br />accordance with the Minnesota Competitive Bidding requirements. <br /> <br />The Project includes a new at-grade railroad crossing over the Union Pacific Railroad to <br />accommodate the future connection of Village Parkway from 30th Street North to CSAH-14, to <br />provide vehicle and pedestrian connectivity to the Village center. A 12-inch trunk watermain <br />crossing is also part of the Project, extending the trunk watermain across the Union Pacific <br />Railroad for future connection on the north side. <br /> <br />ISSUE BEFORE COUNCIL: Should the City Council accept bids and award a contract for the <br />Village Parkway UPRR Crossing Improvements? <br /> <br />PROPOSAL DETAILS/ANALYSIS: Bids were received and opened electronically on March <br />20, 2025. The City received 6 bids for this project, ranging from $587,948.01 to $1,102,220.60. <br />New Look Contracting, Inc. provided the lowest bid in the amount of $587,948.01. Following <br />review and verification of the bid tabulations, the City Engineer and SEH, Inc., the engineering <br />design consultant, are recommending that the Council award the contract to the lowest responsible <br />bidder, New Look Contracting, Inc., as outlined in the attached letter.