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28 <br />Section III: Duties Relating to Public Access <br />• What special requirements apply to requests for summary data? <br />Summary data are statistical records and reports that are prepared by removing all identifiers <br />from private or confidential data on individuals. Summary data are public. <br />The responsible authority for an entity must prepare summary data upon the request of any <br />person if the request is in writing and the requestor pays for the cost to prepare the data. <br />The responsible authority may delegate the preparation of summary data to anyone outside of the <br />entity, including the requestor, if (1) that person/purpose is set forth in writing, (2) the person <br />agrees not to release any of the private or confidential data used to prepare the summary data, <br />and (3) the entity reasonably determines that the access will not compromise private or <br />confidential data on individuals. <br />The entity may require the requestor to prepay the cost of preparing summary data. <br />July, 2000 Model Policy: Access to Government Data & Rights of Subjects Data <br />