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32 Section IV: Duties Relating to Right of Subjects SECTION IV DUTIES OF THE RESPONSIBLE AUTHORITY: THE RIGHTS OF SUBJECTS OF GOVERNMENT DATA The Minnesota Government Data Practices Act establishes specific rights for individuals who are the subjects of government data, and establishes controls on how entities collect, store, use, and release data about individuals. The Legislature established these rights and controls because the decisions that government entities make, when using information about those individuals, can have a great effect on their lives. These rights allow the data subject to decide whether to provide the data being requested; to see what information the entity maintains about that subject; to determine whether that information is accurate, complete and current and what impact the data may have (or have had) on decisions the entity has made; and to prevent inaccurate and/or incomplete data from creating problems for the individual. This section is addressed to the responsible authority for the entity and explains the following rights of individual data subjects: • The right to be given a notice (Tennessen warning) when either private or confidential data about the subject are collected from the subject; • The right to know whether a government entity maintains any data about the subject and how those data are classified; • • The right to inspect, at no charge, all public and private data about the subject; • The right to have the content and meaning of public and private data explained to the subject; • The right to have copies of public and private data about the subject at actual and reasonable cost; • The right to have private or confidential data about the subject collected, stored, used or disclosed only in ways that are authorized by law and that are stated in the Tennessen warning notice; or in ways to which the subject has consented via an informed consent; • The right not to have private or confidential data about the subject disclosed to the public unless authorized by law; • The right to consent to the release of private data to anyone; and • The right to be informed of these rights and how to exercise them within the entity that maintains the data. The entity may use the information in Section VI to give to the data subject to inform data subjects of their rights and how to exercise them within that entity. For a summary of the role of the government entity in protecting the rights of data subjects, see these documents at the end of this section: • MOW A GOVERNMENT ENTITY MAY LAWFULLY COLLECT, STORE, USE AND RELEASE DATA ON INDIVIDUALS • HOW THE MINNESOTA GOVERNMENT DATA PRACTICES ACT CONTROLS ACCESS TO PRIVATE DATA ON INDIVIDUALS • HOW THE MINNESOTA GOVERNMENT DATA PRACTICES ACT CONTROLS ACCESS TO CONFIDENTIAL DATA ON INDIVIDUALS. • THE TENNESSEN WARNING NOTICE July, 2000 Model Policy: Access to Government Data & Rights of Subjects Data