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Meeting Date: 10/13/93 Agenda Item: C 6 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Addition of sidewalk, curb and gutter along Hoyt Avenue between Folwell and Cleveland to the 1993 street project with related cost to the University of Minnesota SUBMITTED BY: Susan Hoyt, City Administrator REVIEWED BY: Terry Maurer, City Engineer EXPLANATION /SUMMARY: Over the past four weeks crews removed and replaced sidewalk and deteriorated curb along Hoyt Avenue in the Grove neighborhood as part of the 1993 street project. During a closer examination of the sidewalk along Folwell to the east of Coffman and the sidewalk along Hoyt between Folwell and Cleveland, the engineer determined that only sections of sidewalk, curb and gutter needed replacing along this section of Folwell. However, in the case of the Hoyt portion of sidewalk, the engineer determined that the extent of the deterioration combined with the high public use due to people walking to and from the university, made it more efficient, cost effective and safe to replace this entire section rather than only the worst pieces. Therefore, the contractors were asked at the time of construction to 'replace the 304 feet of sidewalk and 243 feet of curb and gutter along Hoyt Avenue between Cleveland and Folwell (by the university tennis courts and open space) as an addition to the contract. Due to the timetable on the project, the contractor proceeded to replace this sidewalk and curb and gutter for a cost of 4,116. The work was completed in early October. If this sidewalk and curb and gutter replacement occurred in only a few places on this block along Hoyt between Cleveland and Folwell Avenue, the city would cover the cost as part of the miscellaneous work included in the street project's contract. However, the extent of the replacement goes outside the scope of the original contract and requires more attention. Had this area been part of the project prior to the city's assessment hearing, the city would have assessed the abutting property owner, the University of Minnesota, for the work at a charge of $3,987 ($129 less than actual cost). This is based upon $8 per front foot of sidewalk and $6.40 per front foot of curb and gutter. The staff contacted the university real estate office about paying for the work even though it had not been assessed as part of the project. Sue Weinberg of the university requested that the administrator write to her about the reason for the delayed charge and the cost. Then, she said she would follow -up on the city's request from the appropriate funding 1 source.