CCAgenda_93Nov24 - Laserfiche WebLink

Home Browse Search

Meeting Date: 11/24/93 Agenda Item: P 3 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Approval of position for administrative assistant /planner with oversight of clerk responsibilities SUBMITTED BY: Susan Hoyt, City Administrator EXPLANATION /SUMMARY: At the end of January, 1994 Shirley Chenoweth, the city clerk, will be retiring from her position. On September 15, 1993, the city council approved an early retirement option with PERA for her at no cost to the city. The council also passed a resolution demonstrating the necessity of maintaining a position with clerk responsibilities for the city. The city administrator is proposing that the council integrate the clerk position with the existing (but unfilled) position of planner and a new position of administrative assistant. This will complement the strengths of the existing staff without adding more staff positions nor increasing anticipated salary expenditures. This individual will continue to supervise the clerical staff, oversee the clerk's functions and oversee the inspectors. Other staff members will take over some of the varied tasks that Shirley accumulated over her fifteen years with the city. The position will not increase the city's staff size from eight full time positions. It will require a bachelor's degree which is not typically the case with a clerk's position. A clerk's position is typically described as primarily clerical support and record keeping related to elections, official records, licensing and council minutes. (Shirley does much more.) The recommended salary range is from 28,000 to 30,000. This is consistent with the current city clerk's salary of 31,980 for 1994 and with the average Stanton survey salary for clerks of smaller cities of $14.92 /hour ($31,000 annually). According to the Stanton Survey this salary range is consistent with non supervisory planners. It is within the range of administrative assistant's salaries. Overall the combined administrative assistant /planner /clerk role is unique for the city and the salary isn't intended to reflect the salaries from larger cities with different job responsibilities. If approved, the position will be advertised in January, 1994. ATTACHMENTS: A Proposed job description ACTION REQUESTED: Discuss and approve job description for the administrative assistant /planner position with clerk's responsibilities.