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PROPOSED PROCESS FOR REVIEWING THE REQUEST FOR PROPOSALS FOR POLICE SERVICE Introduction In the fall of 1993, city officials invited community members to identify what they want in their police service by reviewing individuals' comments made to city staff, implementing a citywide survey and hosting five neighborhood meetings. These community wants and needs were incorporated into the city's RFP for police services through specific service delivery questions. The RFP was distributed in February, 1994. It is time to outline how these proposals will be reviewed after they are submitted to the city. Steps for reviewing the police proposals 1. The city will receive proposals by 4:30 PM on April 8, 1994. 2. Administrator Hoyt will review all proposals for their completeness. If necessary, missing information and clarifications will be collected from the organizations submitting the proposals. 3. Councilmember Gehrz, Councilmember Jacobs and Administrator Hoyt will organize the proposals' responses into a format that is useful for comparing the proposals' services and costs. They will also use a format that helps demonstrate how closely the proposals meet the city's police service needs. 4. Councilmember Gehrz, Councilmember Jacobs and Administrator Hoyt will meet with the fire chief, assistant chiefs and rescue captains to receive their comments on the fire /rescue portions of the proposals and on how closely they feel that these organizations's proposals can meet their specific needs. 5. The proposals, the information grid and a summary of all other relevant information will be provided to the mayor and councilmembers for their review. 6. Representatives of all organizations submitting a proposal will be invited to present their proposal to the mayor, council and public at a council meeting and to respond to questions (probably on April 27,1994). (Publish a public notice of this council meeting in the Focus and also provide press releases to the Bugle, Review, Focus, Pioneer Press and Star Tribune so the public is well informed of this opportunity. This date may be tentatively noted in the early April newsletter article on the RFP.)