Laserfiche WebLink
MINUTES <br />CITY COUNCIL <br />JULY 8, 2015 <br />there are also privacy and legal issues to consider. He indicated that the <br />City will have to set up the needed infrastructure and have policies in <br />place. Keis felt that the City should start slow, picking one social media <br />venue to start with and go from there. <br />Fischer stated that he agreed there were advantages to the City's having a <br />Facebook page. His biggest concern, however, is that the page would not <br />be actively managed. Fischer stated that someone on City staff would <br />have to "own" the page with all postings reviewed and approved. He <br />noted that there would be legal aspects that would need to be looked into. <br />Keis agreed that a City Facebook page would have to be kept fresh and <br />up-to-date. Montour noted that Canadian Days does a nice job with their <br />Facebook page. In reviewing the updated survey of neighboring cities that <br />have Facebook, it was noted that participation has grown. <br />Torkelson gave some examples of what the City could post on a Facebook <br />page, citing posting that were done when a page was opened to promote <br />the City-wide garage sale. He used the City's newsletter as an example, <br />noting that just from the newsletter there would be approximately 21 <br />postings that could be done on Facebook. Torkelson explained some of <br />the mechanics related to how postings could be scheduled. Torkelson did <br />not anticipate that it would require much staff time in responding to <br />comments. While he was not sure of the time commitment in having a <br />Facebook page, he did not anticipate it would be a lot. <br />Keis asked if the City had the option of setting up the page to either allow <br />people to comment or not. He noted that comments would have to be <br />monitored for appropriateness. Torkelson indicated that the City would <br />have that option and noted the City of Richfield's policies relative to <br />Facebook. Torkelson stated that the City would have to have policies in <br />place and a disclaimer on its page. The City's policies would have to be <br />followed consistently. <br />The City Attorney agreed that a disclaimer was necessary and policies in <br />place that are followed consistently. He indicated that no City Council <br />Members should use Facebook to comment or respond to comments as <br />this would be a violation of the open meeting law. The Attorney also <br />indicated that the City's record retention policy would apply to Facebook. <br />The City would have to make sure that there was no posting of <br />private/non-public data. Torkelson indicated that copies of everything <br />posted on Facebook could be exported for retention. McGraw asked how <br />long the City would have to retain this information. The City Clerk <br />indicated that the City has adopted the MN Historical Society's Records <br />Retention Schedule. The retention period would be dependent on what the <br />particular record was. <br />2 <br />