08-12-2015 Council Packet - Laserfiche WebLink

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range below the current amount (say $25 an hour for example) in the event an experienced candidate is not available and we need to develop someone to meet our needs. Here is the 2015 pay scale and I believe that will remain adequate for 2016. It should be noted that in hiring someone, the starting range can typically go up to year one (maybe a little higher) for a very well qualified candidate. Start 6 Mo. 1 2 3 4 5 30.58 31.48 32.00 33.11 34.19 35.30 36.41 In looking at the City Clerk position, two important areas need to be reviewed from the Council's standpoint. The first is minute taking. As you know, Kathy Glanzer does an excellent job in this regard. It is my belief that we will not be continuing with as detailed of minutes as Kathy prepares. I based this on the fact that it is unlikely we find someone who takes shorthand. I have also reviewed other cities' minutes and they are not as detailed as ours. Ideally, I would like this position to take minutes to develop more organization knowledge and to have another person present at Council meetings from a staff standpoint on a regular basis. Another aspect is the cost of hiring a minute taking service. Based on my conversations with other cities, I would estimate our cost between $4,000 and $5,000 to hire a service. Therefore, I would like to find someone who can do this in-house for us. (We have attached a survey for your review of how some other cities handle this function.) The second area is elections. Kathy also did a superb job in this area. I feel her performance let us do a better job of serving our residents that if we were to contract this work out to Ramsey County. However, election administration grows in complexity with every election cycle. There are a number of pitfalls we need to be wary of to avoid any situation that could call in to question the integrity of our election process. Jessica Jagoe has been working with Kathy in this area so we still have some in-house skill. Ramsey County is also a good resource to aid in managing the process. As stated earlier, Ramsey County is willing to take over this responsibility for us at a cost of $35,600 for 2016 (keep in mind this payment would be made every two years versus annually). In Ramsey County, about 2/3` 's of the cities have gone this route. The rest continue to conduct elections themselves. At that cost, I would prefer to spend that money on our personnel. However, Kathy can give you her perspective at the workshop and you can judge this for yourself. (The County's contract proposal is also attached for your review.) Public Works Director: With the completion of the new Public Works facility and given the fact that Parks Maintenance is now under the same roof, I would recommend we elevate Bill Dircks from Public Works Superintendent to Public Works Director. I would also recommend we place Parks Maintenance under his supervision. In doing so, I believe we can gain greater efficiencies by working as one unit rather than two. With the title change and additional job responsibilities, I would also recommend a salary scale adjustment. This adjustment is based on similar sized cities and the pay scales for non -engineer public works directors. 2