08-12-2015 Council Packet - Laserfiche WebLink

Home Browse Search

August, 2015 CITY OF LITTLE CANADA POSITION DESCRIPTION Position Title: City Clerk Department: Administration Accountable To: City Administrator PRIMARY OBJECTIVE OF POSITION Provides administrative support for the City Council and the City Administrator in order to facilitate the effective operation of Little Canada City Government. MAJOR DUTIES AND RESPONSIBILITIES 1. Attends meetings of the City Council, Economic Development Authority, Planning Commission, and Parks & Recreation Commission and prepares and distributes the minutes of these meetings as well as assignment lists. Also makes appropriate files copies of minutes for key items and processes minutes for availability in Laserfiche system. 2. Coordinates and assists in preparation and distribution of City Council, Economic Development Authority, Planning Commission, and Parks & Recreation Commission meeting agendas. Processes agendas for availability in Laserfiche system. 3. Drafts and coordinates publication and mailing of all legal notices for the City Council, Economic Development, Authority, Planning Commission, and Parks & Recreation Commission as required by State Statute and City Ordinance. 4. Ensures that the City's Records Retention System is maintained in a complete, accessible, and up-to-date manner to facilitate prompt retrieval of materials and documents. Oversees the retention/destruction of records in accordance with the adopted State Record Retention Schedule. Prepares certified copies of documents upon request. Processes some records in Laserfiche. Maintains minutes index. 5. Administers Minnesota Government Data Practices Act on behalf of the City. 6. Coordinates the processing of various planning and zoning applications. Ensures that applicants have an understanding of the process as well as what is necessary to finalize the recording of property divisions/plats with Ramsey County. 7. Records City documents with the Ramsey County Recorder's Office, as needed. 4