08-12-2015 Council Packet - Laserfiche WebLink

Home Browse Search

POSITION DESCRIPTION CITY CLERK 8. Supervises and coordinates the conduct of City elections. Oversees the maintenance of voter registration files, oversees the absentee ballot process, prepares and publishes election notices, arranges polling place locations, coordinates maintenance of and conducts the testing of voting machines, supervises the recruiting and conducts training of election judges, oversees election -day process and the tabulation and reporting of election results. 9. Oversees and administers the City licensing process for liquor, gambling, pawn brokers, second hand goods, amusement device, and massage therapy businesses in accordance with State Statutes and City Policies. Processes applications, conducts background checks and compliance inspections, prepares monthly gambling reports, and issues licenses after Council approval and final approval by any applicable State agency. Ensures that an annual public hearing is held for consideration of an increase in applicable liquor licenses. Answers inquiries regarding licensing. Files licensing report annually with the State Department of Revenue. Files 10% Gambling report annually with the Gambling Control Board. 10. Administers and coordinates the City assessment process in accordance with State Statutes and City Ordinances, including drafting and publication of legal notices and mailings, and coordination of assessment process with Ramsey County. Processes assessment reapportionments as requested by Ramsey County. 11. Answers questions on assessments, files documents relating to assessments, and assessment searches, as well as maintains the City's internal assessment records including schedule of HIA, municipal, and senior citizen deferrals. 12. Maintains City Policies and Procedures Manual. 13. Maintains City Personnel Policy and job descriptions. 14. Serves as Human Resource Coordinator, administering employee insurance benefit program, ensuring required HR notices are distributed, compiles salary survey results assisting in salary recommendations to the Council, and coordinates filing of Pay Equity Report with the State. Coordinates mandatory drug testing program for applicable employees. 15. Serves as Federal Census Coordinator. 16. Serves as City's United Way Coordinator. 17. Serves as Chair of Safety Committee. 18. Implements special projects and attends to administrative detail as assigned by the City Council and/or City Administrator, including conducting research, preparation of reports, recommendations, and correspondence. 19. Informs the City Administrator of important developments that he/she needs to know to manage overall areas of responsibility effectively. 20. Relieves the City Administrator of administrative detail as may be assigned or as apparent. 52