05-05-2016 Parks & Rec minutes - Laserfiche WebLink

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MINUTES PARKS & RECREATION COMMISSION May 5, 2016 entrance to spruce things up a little for the time being. The Director thought that would be a good idea and said he would talk to Gagne about it. The Recreation Supervisor reported the Ice Cream Social is coming up soon. The date is set for Thursday, July 28th from 6 – 8pm. She explained she had contacted the Roseville High School Jazz Band and the Director was excited for the event, but was unsure if the band would be able to perform. He indicated that their summer program would wrap up the week before the Ice Cream Social and the students may not be in town after. He told the Recreation Supervisor he would get back to her with an answer soon. The Recreation Supervisor also contacted several magicians and explained the 45 minute rate would be between $350 and $750 depending on the magician. She explained she was reviewing YouTube videos of the magicians to try and narrow it down. The Recreation Supervisor also suggested hosting a photo booth at the event. She explained a booth could be rented and then the company would run the booth. This would cost between $300 and $400. The Recreation Supervisor also suggested having the Little Canada Recreation Association (LCRA) sponsor the event. This would provide funding. Sullivan liked the photo booth idea. Darling questioned asking the LCRA to fund the event. The Recreation Supervisor explained their mission is to serve the youth of Little Canada and this would be a good way to follow that. The Recreation Supervisor asked if she should pursue the photo booth, magician, jazz band, and firetrucks for the event. Schletty explained the event seemed like something people would only stop at for a few minutes, but the jazz band could keep people at the social for a longer period of time. Schletty also inquired about the length of the program. The Director explained in the past the event was from 6:30 – 8:00 and each activity lasted 30 minutes. This year, with the new program the Director thought two hours would be needed. The Recreation Supervisor also assured Schletty that people had stayed throughout the event in the past. Chu asked how many residents attended the social. The Director reported attendance was typically around 125 people. Chu asked if the magicians would walk around or perform a show. The Recreation Supervisor explained the magicians would perform a show. Chu also suggested trying to make the event a way to bring out groups of people that haven’t participated in events like these before. A couple of examples Chu gave was having youth present spoken word or a song. Horwath thought another idea could be bringing in inflatables for the children, but noted this could be expensive. Chair Miller asked the Recreation Supervisor if she could update the Commission over email. The Recreation Supervisor explained she would continue to look into the jazz band, magicians, and photo booth and conduct a vote over email. Chu asked how the event was advertised. The Director explained it is advertised in the Canadian Days event schedule, the Le Petit, on the website, and on channel 16. Ray asked how many years the Social had ICE CREAM SOCIAL PROGRAM