11-21-2016 Special Meeting Minutes (Assess Hearings)

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MINUTES IMPROVEMENT HEARINGS NOVEMBER 21, 2016 The City Engineer reviewed project costs and the uniqueness and issues with this street, noting that the initial estimate was $135,000 with the final estimated cost at $455,722.58. He noted that all of the assessments stayed the same as indicated at the initial public hearing, except for three that had property line adjustments and a utility connection installed. He then reviewed assessment payment methods which provide for payment (either in full or part) with no interest within the first 30 days after the assessment is adopted, or allowing the assessment to be certified against property taxes for collection over a 10 year period at an interest rate of 3.75%. The Engineer noted that after certification assessments can be paid off early to the County at any time. He suggested, however, that payments should be made prior to November 15th in the given year or the County will add the next year's interest to the balance. The City Engineer then reviewed the assessment roll as well as a sample amortization schedule for an assessment that would be certified for collection with property taxes. Mr. Shahzad Kahn, read a letter of objection he had written, and offered that any other residents in the audience could also sign it. The City Administrator addressed each of Mr. Kahn's concerns. The letter was submitted to the City for its records. MaryClare Rieschl, representing the assessed property, 0 Frattalone Lane, which is common area in the Pitrina Park townhome association, noted that there was a lot of heavy vehicle traffic using Allen Avenue during construction. She asked if the county could assess each of the individual homeowners rather than the association. The City Administrator stated it may be possible, but individual property owners were not mailed notices and there could be legal issues. He noted it likely could have been done if the City was asked earlier. Fischer asked if there is any more time available to pay the assessment. The City Administrator stated statutorily 30 days is the requirement and the assessment information must be submitted to the county by December 31. The City Engineer stated that if anyone knows of any construction issues, let him know so the inspector can look into it. The City Administrator reported that anyone wishing to object to the proposed assessment should do so in writing at this time. Submitting a written objection will preserve the property owners right to contest the assessment in District Court. Keis noted that two written objections were received; one from the property owner of 2717 Centerville Road and 303 Little Canada Road; and one signed by the property owners of 2811, 2825 and 2837 Centerville Road submitted by Mr. Kahn. rd