11-21-2016 Special Meeting Minutes (Assess Hearings)

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MINUTES IMPROVEMENT HEARINGS NOVEMBER 21, 2016 AND GUTTER REPAIR, AND WA TERMAIN MAINTENANCE AS RECOMMENDED BY CITYSTAFF, ALONG WITHAPPROVAL OF CREDIT TO THE SE VEN PR OPER TIES FOR CURB REPLACEMENT THAT WERE DISCUSSED, AND REVIEW 825 ASPEN FOR POSSIBLE CREDIT. The foregoing resolution was duly seconded by Montour. Ayes (5). Nays (0). Resolution declared adopted. IMPROVEMENT Mayor Keis opened the Assessment Hearing to consider the adoption of NO. 2016-01 special assessments for Improvement No. 2016-01, Demont Avenue (from DEMONT McMenemy Street to Savage Lane) by full depth reclamation including AVENUE concrete curb and gutter repair and driveway approach work, and watermain maintenance. The City Engineer reviewed project costs, noting that the initial estimate was $79,495.25 with the final estimated cost at $62,109.69. He noted that there is still some work to be completed in the spring. He then reviewed assessment payment methods which provide for payment (either in frill or part) with no interest within the first 30 days after the assessment is adopted, or allowing the assessment to be certified against property taxes for collection over a 10 year period at an interest rate of 3.75%. The Engineer noted that after certification assessments can be paid off early to the County at any time. He suggested, however, that payments should be made prior to November 15'11 in the given year or the County will add the next year's interest to the balance. The City Engineer then reviewed the assessment roll as well as a sample amortization schedule for an assessment that would be certified for collection with property taxes. A resident stated she does not feel it is fair for the City to charge interest before the project is done. The City Engineer stated when the concrete and asphalt are installed, the project is considered "substantially" complete, and it is standard policy to do the assessments at that point. He noted that 355 Demont has the ability to subdivide so they could defer one unit if they apply. Fischer asked the City Engineer to explain the two properties that are each assessed two units. The City Engineer stated that on corner lots, 100% is assessed on the front side, and 0.2 unit (20%) is assessed for a side or rear yard with street frontage. Torkelson asked if by giving contractors leeway in project timing, does the City get better pricing. The City Engineer stated that is correct. 7