02-22-2017 Council Packet - Laserfiche WebLink

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D. Compensation. 1. Base Compensation. City and Contractor shall on a monthly basis, verify the number of households at each level of collection service and the additional billable serviced provided during the month. The verification procedure will use the prior month’s ending service counts adjusted by the weekly change reports submitted by the City plus the current month’s cumulative additional services requested through the weekly change reports, with the exception of Senior Bag Rate service pick- ups that must be accounted for by the Contractor and reported to the City in the monthly billing. The Contractor shall submit a summarized monthly bill by service level charges and a listing of other additional charges for services. A detailed report of all residences with billed services will also be submitted in support of the summarized billing. The billing documents should be submitted to the City on or before the 7th day of each month. The City will pay the Contractor within 30 days of receipt of the invoice as long as the billing is in sufficient form that the City is able to satisfactorily verify the amount due. This practice will be followed each month during the term of this contract. The City shall be responsible for the billing of individual residences for services provided and for the collection of said billings. The City shall provide the hauler with an electronic detailed report (Excel spreadsheet format) of all residences with billed services to the Contractor (between January 1st to January 15th) each calendar year in order for the Contractor to verify charge for services. The hauler has 7 days to respond with any changes to the detailed report which will be reviewed for approval by the City. The City will then submit a summary report of services and changes which impact that billing period before the 7th day of each month. The hauler has 7 days to review summary billing and changes and inform the City if billed services are satisfactory. Upon notification by the Contractor said billing is accurate;, the City will reimburse the Contractor the billed services within 30 days. This practice will be followed each month during the term of this contract. The City shall be responsible for the billing of individual residences for services provided and for the collection of said billings. Any billing by the Contractor to residences covered under this contract for services will be subject to a fine under the Liquidated Damages section of this contract. 2. Disposal Fees. The Contractor shall pay all disposal fees resulting from the collections of Little Canada refuse, yard waste, bulky items, and recyclables. 3. Fuel Surcharge Fee. The Contractor shall be eligible for a fuel surcharge fee beginning January 1, 20172. Said fee shall be calculated based on Attachment C. The City shall determine the imposition of said fee pursuant to the terms of this agreement Contract and by referencing the Department of Energy’s Midwest Average for #2 Diesel Fuel for the week preceding the end of the quarter in question upon notice from the Contractor by the 10th of the month following the completion of a prescribed quarterly period that fuel prices have triggered the imposition of said fee. Once imposed, the City will include this fee in the next billing to residents. The fuel surcharge shall be adjusted on a quarterly basis for the following quarters ending on December 31st, March 31st, June 30th, and September 30th of each year. Failure to provide proper notice of the application of the fuel surcharge within the prescribed timeframe will negate application of that fee for the City’s billing quarter.