05-09-2017 Parks & Rec Packet - Laserfiche WebLink

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5 • Provide three (3) client references for similar public projects led by the proposed Project Manager completed within the past five years. • Provide a proposed Milestone Schedule that illustrates the total project time to complete this project beginning the day the Notice to Proceed is issued through the end of the Final Master Plan Design/Meeting Phase. The desired completion date of the Master Plan process and submittal of the final plan is February 1, 2018. • Provide hourly rates for all consultant staff members and sub-consultant staff members who may work on this project. • Provide a maximum “not to exceed” Professional Fee amount inclusive of all fees and expenses to accomplish the work scope as proposed. If it is anticipated the additional services may be necessary, please include a description of those services and the basis for charges. • Include a separate proposal for “On-going Consulting Services” as noted in the section below. • Proposals are due by 4:30 p.m. on Monday, May 8th, 2017. 12 hardcopies and an electronic submittal are required. ON_GOING CONSULTING SERVICES The City is also looking for a parks consultant to provide on-going services relating to design assistance or other general consulting work on an “as needed” basis. We would like the proposer to include a separate proposal statement outlining personnel to be assigned, hourly rates, and any appropriate explanation of services that could be provided. Ideally, we would like a five (5) year lock for the rates proposed. However, if this is unrealistic, please provide an alternative submittal with an explanation for the basis of your changes. SELECTION PROCESS City Staff will evaluate all proposals received and present the top three proposals to the Parks & Recreation Commission that, in their opinion, best address the Master Planning process to meet the City’s needs. The finalists will then be interviewed by members of the Parks & Recreation Commission, City Council, and City staff. The City reserves the right to select the proposal deemed to be in the City’s best interests based on our sole judgment and determination. The City also reserves the right to segregate the award for Parks Master Plan services and On-Going Consulting services if deemed to be in our best interest.