11-20-2019 Council Minutes - Laserfiche WebLink

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MINUTES CITY COUNCIL NOVEMBER 20, 2019 and the City preparing the CAFR. She reported that CLA had the lowest proposal, and since staff was satisfied with the audit services from them during the 2018 audit, it is recommended that CLA be retained for audit services. She stated that the proposed Principal from CLA met with staff to discuss the City responsibilities and auditor responsibilities if the City would prepare the CAFR. Based on this discussion, it is recommended that the City prepare the CAFR for the 2019 audit, but the pricing for future audits would be based on who prepares the CAFR each year. The Finance Director stated that based on the responses and staff analysis, it is the recommendation that the City retain CliftonLarsonAllen LLP as the City's ,auditor for 2019-2021 with an additional two-year option. Montour introduced the following resolution and moved its adoption: RESOLUTION NO. 2019-I1-134 — APPROVE A CONTRACT WITH CLIFTONLARSONALLEN LLP (CLA) AS THE CITY A UDITOR FOR 2019-2021 WITHANADDITIONAL TWO-YEAR EXTENSION OPTION The foregoing resolution was duly seconded by Keis. Ayes (5). Nays (0). Resolution declared adopted. ADOPT 2020-2024 The Finance Director explained that the Capital Improvement Plan (CIP) is CAPITAL a planning document intended to provide an estimate of capital needs and IMPROVEMENT PLAN funding. She stated that the CIP process is a way to balance the amount of (CIP) capital spending on an annual basis, which creates a more predictable demand on staff resources and creates consistency in capital funding. She reported that in the past, the five-year capital plan was incorporated into the Annual Budget Document, but it is now a separate document. She stated that the CIP presented tonight is based on a Council workshop held in August regarding the capital projects identified for 2020-2024. She explained that there were a few projects that need to be placed into 2020 since they were not completed in 2019: Firefighters Historical Trail Sign ($6,000) and masonry repairs at fire station ($22,500), and some changes in project costs and projects identified since the workshop: siding and efficiency upgrades at City Center increased by $40,000 and a Windrow storm sewer project for 2020 ($60,000) was identified this summer due to the extreme rainy conditions. She stated that Fire Department command vehicles ($116,175) were equipment that was missed in the 2019 estimated column. The City Administrator reviewed items in the CIP for buildings and administration and the Fire Department over the next few years. The Parks & Rec/Community Services Manager reported that the rink boards may be