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SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESADMINISTRATIONADM 03700LIENS10 PublicADMINISTRATIONADM 03800MAINTENANCE RECORDS - CITY PROPERTY3 PublicAll buildings.ADMINISTRATIONADM 03900MAINTENANCE RECORDS - CITY EQUIPMENTLength of ownership and after auditPublicVehicles, heavy equipment, office and telephone equipment. May include maintenance agreements, contracts, bids, correspondence, etc.ADMINISTRATIONADM 04000MANUALS - CITY EQUIPMENTUntil removed or supersededPublicInstructions or maintenance manuals of office equipment.ADMINISTRATIONADM 04300MINUTES - CITY COUNCILPermanent PublicADMINISTRATIONADM 04400MINUTES - VARIOUS BOARDS, COMMISSIONS, COMMITTEES & COUNCILSPermanent PublicIncluding Planning, HRA, EDA, Park & Recreation, Zoning, Traffic & Transportation, Charter Commission, Advisory Council, etc.ADMINISTRATIONADM 04500NEWSLETTERS - CITY GENERATEDPermanent PublicADMINISTRATIONADM 04600NEWSPAPER CLIPPINGS / SCRAPBOOKSDiscard when no longer neededPublicFor reference purposes only.ADMINISTRATIONADM 04700NOTICE OF MEETINGS - CITY COUNCIL & BOARDS & COMMISSIONS6 PublicCity-generated.ADMINISTRATIONADM 04800OATH OF OFFICE - ELECTED & APPOINTED OFFICIALS5 after service PublicSigned oaths by elected or appointed officials to various boards, commissions and committees.ADMINISTRATIONADM 04900OATH OF OFFICE - POLICE OFFICERS, COMMUNITY SERVICE OFFICERS, ANIMAL CONTROL OFFICERS, CITY STAFF WHO ISSUE CITATIONS5 after termination or retirementPublicADMINISTRATIONADM 05000ORDINANCES & RESOLUTIONS ADOPTEDPermanent PublicPage 4 of 72Revised: March 2021