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SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESHUMAN RESOURCESHRS 01200CONTRACTS/AGREEMENTS - LABOR UNIONS10 PublicContracts between city management & various labor unions including correspondence, salary schedule & personnel policies.HUMAN RESOURCESHRS 01500EMPLOYEE RECOGNITION & AWARDS PROGRAM2 PublicCorrespondence, working papers, nominations, etc.HUMAN RESOURCESHRS 01600EMPLOYEE SUGGESTION FORM1 Public/PrivateMS 13.43HUMAN RESOURCESHRS 01650DRUG AND ALCOHOL TESTING RESULTS1 for records of negative and canceled drug tests, records of alcohol tests with a result below .02 bac (49CFRss382.401). 5 for alcohol test results greater than .02 bac verified positive controlled substance test results, documentation of refusal to test, calibration documentation, driver evaluations and referrals.PrivateMS 13.43; MS 181.954Includes commercial drivers licenses (cdl's), controlled substance test results, drivers evaluations, etc. Pre-employment and on-going.HUMAN RESOURCESHRS 01660DRUG AND ALCOHOL TESTING RESULTS DOT RANDOM1 for negatives; 5 for positivesPrivateMS 13.43HUMAN RESOURCESHRS 01680EMPLOYEE SURVEYS1 PublicHUMAN RESOURCESHRS 01700EQUAL EMPLOYMENT OPPORTUNITY REPORTS/SUMMARY DATA3 Public29 CFR 1602.30(EEO REPORTS) Reports sent to Federal Government.HUMAN RESOURCESHRS 01800EXAMINATION FILE2 or length of eligibility PrivateMS 13.43Completed exams administered to applicants, & promotional exams administered to employees.HUMAN RESOURCESHRS 01850FAMILY MEDICAL LEAVE DOCUMENTS (FMLA)5 after separation (29 CFR ss825)PrivateMS 13.43Should be retained in the medical file rather than employee personnel file.Page 33 of 72Revised: March 2021