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SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESHUMAN RESOURCESHRS 01900GRIEVANCE FILES5 after termination Public/PrivateMS 13.43Formal written employee grievance and/or complaint filed under a labor agreement or personnel rules, and received by city.HUMAN RESOURCESHRS 02000EMPLOYMENT ELIGIBILITY VERIFICATION / I-9 FORM3 after date of hire, or 1 after separation, whichever is laterPrivateMS 13.43Verifies status of citizenship or naturalization.HUMAN RESOURCESHRS 02200JOB / POSITION DESCRIPTIONSPermanent PublicPersonnel department retains a position description history on the various positions within the city.HUMAN RESOURCESHRS 02300LABOR UNION - DISPUTESPermanent PublicBetween union and city or government agency.HUMAN RESOURCESHRS 02400LABOR UNIONS - NEGOTIATING DATA10 Public/Private/Non-PublicMS 13.37HUMAN RESOURCESHRS 02700PAY EQUITY IMPLEMENTATION REPORT10 PublicState mandated report filed with Dept of Employee Relations consisting of pay and job class information.HUMAN RESOURCESHRS 02800PAY EQUITY PROFILESUntil superseded PublicHUMAN RESOURCESHRS 02900PAY EQUITY QUESTIONNAIRE BOOKS3 PublicQuestionnaires used to rank individual positions.HUMAN RESOURCESHRS 03000PAY EQUITY PLAN/SUMMARYPermanent PublicHUMAN RESOURCESHRS 03100PAY EQUITY WORKPAPERSUntil superseded PublicHUMAN RESOURCESHRS 03300PERSONNEL FILES5 after termination or separationPublic/PrivateMS 13.43Includes relevant records on each employee such as applications, references, performance evaluations, job performance appeals, job descriptions, reprimands, resignation letters, exit interviews, etc.Page 34 of 72Revised: March 2021