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SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESHUMAN RESOURCESHRS 03400POLICIES & PROCEDURES/RULES & REGULATIONSPermanent PublicFor human resource function, includes annual leave program, hiring procedure file, etc.HUMAN RESOURCESHRS 03450STUDENT LOAN FORGIVENESS FORMS10 PrivateMS 13.43HUMAN RESOURCESHRS 03500RECRUITMENT FILES2 Public/PrivateMS 13.43Records that relate to posting, recruitment, selection & appointment to each city position. Includes Affidavit of Publications and eligibility reports.HUMAN RESOURCESHRS 03600REPRIMANDS/DISCIPLINARY ACTION5 after employee's termination.Public/PrivateMS 13.43HUMAN RESOURCESHRS 03700REQUISITIONS FOR PERSONNEL2 PublicHUMAN RESOURCESHRS 03750SALARY DETERMINATION FOR NON-UNION EMPLOYEES10 after superseded PublicAnnual salary schedule for all non-union employees.HUMAN RESOURCESHRS 04000UNEMPLOYMENT CLAIMS/COMPENSATION6 Public/PrivateMS 13.43HUMAN RESOURCESHRS 04050VETERANS PREFERENCE ELECTION FORM2 if not hired. 5 after separation if hired.PublicMS 13.43, Subd. 3Veterans Preference Act.HUMAN RESOURCESHRS 04100WAGE ASSIGNMENTS10 after superseded Public/PrivateMS 13.43Letters, correspondence, etc.HUMAN RESOURCESHRS 04200EMPLOYEE MEDICAL RECORDS5 years after separation from cityPrivateMS 13.43Any information concerning the health status of an employee which is made or maintained by a physician, nurse, or other health care personnel, or technician, including medical & employment questionnaires or histories, medical exams, medical opinions, descriptions of treatments and prescriptions, and employee medical complaints.HUMAN RESOURCESHRS 04400INFECTIOUS DISEASE & OCCUPATIONAL EXPOSURE FILES30 after separation Public/PrivateMS 13.43Files on each employee dealing with safety & training on diseases such as hepatitis & AIDS. Should not be kept in employee personnel file.Page 35 of 72Revised: March 2021