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SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESPAYROLLPAY 00100AUTHORIZATION FORMS6 after inactive PrivateMS 13.43Voluntary (union dues, charitable contributions, employee club, credit union).PAYROLLPAY 00200BENEFIT / CAFETERIA PLAN RECORDS6PrivateMS 13.43Flex plans and section 125 reports, election forms, reimbursement forms etc.PAYROLLPAY 00300CANCELED & VOIDED PAYROLL CHECKS6 Public/PrivateMS 13.43Paid and returned checks.PAYROLLPAY 00400CHANGE FORM (PAYROLL COPY)1 Public/PrivateMS 13.43Original retained in personnel file: salary, position, grade level, address, leave of absence, etc.PAYROLLPAY 00420DIRECT DEPOSIT AUTHORIZATIONSUntil superseded Public/PrivateMS 13.37, MS 13.43PAYROLLPAY 00450EMPLOYERS QUARTERLY FEDERAL TAX RETURN6 Public (Federal Tax Form 941)PAYROLLPAY 00500GARNISHMENTS6PrivateMS 13.43Child support/spousal maintenance.PAYROLLPAY 00600INSURANCE PREMIUM REPORT6 PublicMonthly statement of employees' premiums.PAYROLLPAY 00800PAYROLL REPORTS6 Public/PrivateMS 13.43Detailed register of current & year-to-date salaries, gross to net, and benefit hours used.PAYROLLPAY 00900PAYROLL LEDGER / JOURNALPermanent Public/PrivateMS 13.43Payroll history, year-end reportPAYROLLPAY 01000PAYROLL REPORTS - STATE & FEDERAL10 Public/PrivateMS 13.43 State withholding, federal withholding, & FICA.PAYROLLPAY 01100PAYROLL WORKSHEETS6 Public/PrivateMS 13.43Page 43 of 72Revised: March 2021