12-14-2022 Council Packet - Laserfiche WebLink

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Bids received for the project are higher than the final engineer’s estimate of $873,330 and also the engineer’s estimate that was shared with the City Council at the time of final plan approval, which was $802,000. The difference between the two engineer’s estimates is a result of additional soil correction added to the project during the bidding phase. In order to bring project costs closer to the project budget, staff has begun working with Albrecht Company to identify areas to save costs. As such, a number of items that were included in the site amenities bid are recommended to be removed and completed by City staff via Change Order #1. This will save approximately $41,200 from the site amenities contract. Staff feels there may be opportunities to reduce project costs by another $50,000 through ongoing collaboration with the Contractor; these collaborations will be ongoing over the next several months. The updated 2023 project costs and funding table is shown below: Estimated 2023 Project Expenses Park Amenities (per up-to-date quotes) $681,000 Site Improvements (less Change Order #1) $969,203 Professional Services (Construction Admin, Geotechnical, Electrical) $70,000 Construction Contingency $50,000 Total: $1,770,203 2023 CIP Funding DNR Grant $300,000 LCRA Donation $400,000 General Capital Improvement Fund (Fund 400) – Rubber Surfacing $170,000 General Capital Improvement Fund (Fund 400) – Trail Work $26,000 Additional Expenditures with current bids (Fund 400) $153,167 10% Fund (Fund 408) $145,000 ARPA Funds $576,036 Total: $1,770,203 FINANCIAL IMPACT: As shown above, the current estimated 2023 project costs, with contingencies, exceed the draft 2023 CIP funding by approximately $153,167, the initial approved amount was $1,617,036. While there will continue to be opportunities to reduce the estimated project costs through collaboration with the Contractor, the additional $153,167 funding identified will be funded from the General Capital Improvement Fund 400. With the new addition, the City portion of total expenditures for the project is $349,167. As mentioned during the CIP process the City