08-09-2023 Council Packet - Laserfiche WebLink

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Ramsey County │ Annex A: Volunteer and Donations Management 20 • Identify and prepare specific sites for donation management and begin assembling needed equipment and supplies. • Identify and coordinate with those voluntary organizations that could aid in operating the donation management program. • Set up the donation management facilities that are activated and determine how each facility will be logistically supported. • Staff donation management facilities with volunteer or paid workers, conducting on-the-job training as needed. • Collect, sort, distribute, and store donated goods. Dispose of goods as necessary. • Keep records of donations received and thank donors. • Maintain accounts of expenses, individual work hours, etc., to support match requirements for public assistance in case of a disaster declaration. • Prepare SitReps for the EOC documenting requested EEIs, such as the number and types of donations received, distributed, and any unmet needs. 3.5.3.4 Additional Considerations • In a large incident, the Donations Group Supervisor will work with local law enforcement to identify and manage checkpoints for incoming donated goods. Weigh stations and rest areas will be considered for this use. • Goods that the County is unable to use may be donated to non-profit organizations that have a need for such items or distributed among the County public aid programs as needed for their use in providing their services. Items that are spoiled, expired, damaged, or defective will be disposed of in the proper manner for their materials. • Inquiries into financial contributions to disaster relief organizations will be directed to that organization. • Donors undecided as to the recipient of their donation will be given (or read) a list of agencies accepting their type of donations and allowed to designate a recipient from that list. No one involved in the implementation of this plan will make any attempts to solicit donations to any specific organization. • Any organization involved in the response to a disaster affecting Ramsey County that accepts financial contributions will do so under their own internal policies. 3.5.4 UNAFFILIATED VOLUNTEER GROUP OPERATIONS 3.5.4.1 Overview Unaffiliated volunteers are likely to seek opportunities to support incident response, especially following a large event. The VRC is established to support the mobilization, receipt, coordination, referral, and deployment of volunteers in response to or recovery from a disaster or planned event.