08-09-2023 Council Packet - Laserfiche WebLink

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Ramsey County │ Annex A: Volunteer and Donations Management 22 • Referral Coordinator. Connects the volunteer with the referred organization to transfer copies of any needed paperwork, such as the volunteer intake form and proof of verification, and completes any additional paperwork needed for onboarding specifically to that organization. In a small operation, this position may be combined with the Verification Coordinator. • Training Coordinator. Provides orientation and training for new VRC staff. Provides basic safety training to newly onboarded volunteers. In some circumstances, may provide additional training to newly onboarded volunteers if such training is defined and agreed upon between volunteer service organizations and the VRC. In a large operation, there may be a Lead Training Coordinator and Support Training Coordinators. In a small operation, this position may be combined with the Deployment and Demobilization Coordinator. • Deployment and Demobilization Coordinator. Provides volunteer with deployment orders, including job action sheets and supervisor contact information. Arranges transportation if provided. Issues badge and demobilization paperwork. Follows up to collect demobilization paperwork once mission is completed. In a large operation, there may be a Lead Deployment and Demobilization Coordinator and Support Deployment and Demobilization Coordinators. In a small operation, this position may be combined with the Training Coordinator. 3.5.4.3 Activities The following tasks must be completed to ensure success during the activation and operation of the VRC: • Work with the VDCB Director and other VDCB Group Supervisors to understand resources available and current needs and to maintain situational awareness. • Identify and prepare volunteer reception centers (VRCs) and begin assembling needed equipment and supplies. • Identify and coordinate with those voluntary organizations that could aid in operating the unaffiliated volunteer program. • Set up the VRCs that are activated and determine how each facility will be logistically supported. • Staff VRCs with volunteer or paid workers, conducting on-the-job training as needed. • Mobilize, receive, coordinate, refer, and deploy volunteers as needed. • Keep records of volunteers deployed and thank volunteers. • Maintain accounts of expenses, individual work hours, etc., to support match requirements for public assistance in case of a disaster declaration. • Prepare SitReps for the EOC documenting requested EEIs, such as number of volunteers processed, deployed, and any unmet needs. 3.5.4.4 Additional Considerations • All unaffiliated volunteers participating in the official response or recovery must be registered with the County or municipality. This may be done using DART or paper forms.