12-13-2023 Workshop Packet - Laserfiche WebLink

Home Browse Search

Strategic Direction Strategic Direction Result Action Items Status of Action Item Key Outcome Indicator Status of Action Item Notes On Track Some Disruption Major Disruption Upcoming Complete Define proposed administration/communications FTE position • Position description developed • Position advertised • Individual for position hired • Complete 100 Conduct community survey l • Budget funding for project (Q4 2023) • Additional research about survey methodology (Q4 2023) • RFP issued (Q1 2024) • Firm selected (Q1 2024) • Survey issued (Q1 2024) • Survey completed (Q1 2024) • Project adjusted to fiscal year 2024 pending budgetary approval • Staff is in process of researching survey methodology and potential firm • Staff is in the process of developing a work plan to gather formal quotes 90 10 Develop community outreach program l • Develop a public engagement plan template using the International Association for Public Participation framework (IAP2) (Complete) • Implement template for projects requiring public engagement (On- going) • Meet with community leaders (On-going) • Enhance partnership with public safety on targeted engagement activities (On-going) • Implement City Q&A Forum (Complete) • Enhanced communication with City Council regarding hearings, and city-wide news (On-going) • Develop State of the City of event (Q1 2024) • Template design is complete • Template to be utilized in engagement process going forward • A number of meetings with community members and leaders have been completed and scheduled • City Q&A Forum completed for 2023 • Enhanced communications with council is on-going • State of the City event is in process of being planned 30 20 50 Diversity, Equity, & Inclusion (DEI) Initiative l • Research best practices in local government initiatives (Complete) • Schedule all staff and all council training (Q4 2023) • Schedule IDI training for all staff and council members (Q4 2023) • Level-setting exercise with Council members to determine direction of DEI initiatives (Q1 2024) • Develop and implement initiative (Q2 2024) • Develop reporting system (Q2 2024) • Provide continuous updates (On-going) • Staff has researched best practices • Staff has met with LMC to discuss opportunities • DEI training for staff and Council scheduled for end of February 2024 30 20 50 Community Visioning event/activity l • Develop outreach program to obtain a larger vision for building a community gathering space • Research community support for a community garden • Develop and implement a visioning survey - what should the City look/feel like? • Staff is beginning to discuss the community gathering space with commissions/council • Inventory current city-owned properties to determine feasibility for community garden space 10 40 50 Community culture campaign l • Research best practices in local government initiatives (Q1 2024) • Develop and define culture and values (Q2 2024) • Develop initiatives to enhance creative economy (Q2 2024) • Develop framework for programs to enhance community pride (Q4 2023) • Staff is beginning to research best practices • Develop an adopt-a-program (hydrant, stormdrain, park, right-of-way, city block)70 30 Establish criteria and method to get youth involved  • Research best practices • Work with RCP for youth engagement plan • Develop program • Implement program • Complete 100 Identify the how to translate (written materials, newsletter, etc.) • Research best practices in local government • Research consultant for translation services • Implement translation of newsletter • Research potential other languages for translation • Complete 100 Identify signage and locations l • Establish committee (Complete) • Identify locations for gateway signage (Complete) • Identify funding source (Q4 2023) • Draft and release RFP for consultant services (Q1 2024) • Select consultant (Q1 2024) • Design and determine final locations (Q3 2024) • Implement (Q4 2024 - On-going) • Committee was established, locations were selected • Project funding was located and approved by Council • Staff will be working on drafting an RFP for design and location services • Project also includes wayfinding signage in addition to gateway signage 20 30 10 40 l In-process items  Complete items 2019 Action Items Some Disruption: 1 - 3 year delay Major Disruption: 3 year+ delay Percentage Tracking Enhancing Identity and Empowering Community 1) Community Members are informed about city business and current projects 2) Community events bring people together 3) Community members are sharing needs/wants with the city 4) We have a clear understanding of what our community members desire 5) A youth member is serving on commissions 6) Annual visits to schools are conducted 7) Newsletter is available in multiple languages Enhancing Identity and Empowering Community ATTACHMENT A