07-10-2024 Workshop Packet - Laserfiche WebLink

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Mound No formal policy • Employees are offered the option to purchase apparel with the city logo annually ($75.00) • City orders clothing and if over $75, staff member owes difference Northfield Varies by department. • Funding for item is reimbursed through accounts payable North Saint Paul No formal policy • City sets up a “store” and coordinates staff ordering through store • Last year all FT; this year, only office staff received $100 each Roseville No formal policy for non-uniform staff members Shoreview Formal policy revised in January 2023 • All regular full-time and part-time employees, as well as the City Council • Logo apparel provided by the city shall not exceed $125 annually and is considered a taxable benefit under IRS regulations • City-funded apparel orders are placed twice per year for payroll purposes • Employees may purchase additional logo attire at their own expense. These items must be purchased through the city from approved vendors. If employees want to use their own money, they can order from the store at any time; however, payment for the attire and shipping costs must be made before the order is placed Vadnais Heights Formal policy, under employee recognition and considered “part of compensation package” • $100 allowance annually • Full-time and part-time permanent employees Staff Recommendation A few administrative personnel and City Council members currently own logoed attire. For those that do have apparel, items were either purchased personally or “extras” were provided from other departments. Therefore, in order to provide current staff and elected officials with baseline apparel, staff recommends authorizing one city-logoed polo for 2024. Currently, $1,000 is budgeted item within the Administration budget under line item 101-12-00-4240-0000: Uniforms & Apparel for 2024. Going forward, staff recommends drafting a policy and procedure for qualifying staff members and elected officials to have $100.00 annually towards logoed uniforms. Staff would open a “store” once per year, order clothing of the employee's choice, and pay for embroidery. The City Council is asked to discuss and provide direction for the development of policies and procedures around city apparel and draft a personnel policy update for consideration.