09-11-2024 Workshop Packet - Laserfiche WebLink

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2.Contracted Services – An increase of $19,480 or 46.83%. A large portion relates to proposed additions from the Community Relations Manager and Metro-INET increases. •Zen City Annual Subscription ($7,500) – Survey and Community Engagement Platform to obtain community input and utilize it to make effective decisions. This is an existing contract that was approved in 2024. •Monsideo Annual Subscription ($5,520) – Website tool for continuing to audit and maintain the City’s website for compliance with website content accessibility guidelines (WCAG). This is a new proposed contract for 2025. •METRO I-NET a 17.42% or $3,393.17 to the General Fund. The total contract increase for Little Canada is $15,169 which is allocated to each fund based on the personnel and IT needs. Several cost drivers for Metro-INET in 2025 include: o VMW is changed from perpetual to subscription-based licensing. o An upgrade in remaining Microsoft 365 licenses from G1 to G3 in 2025 o Personnel costs, including COLA and step increases. Additional Administrative Department Considerations – Not included in the current proposed budget. •Project Management/Maintenance Position The City of Little Canada has four (4) primary building assets that require ongoing maintenance. The Little Canada Fire Hall was built in 1990, the old Little Canada Fire Hall in the 1950s, the Public Works Shop was built in 2015, and City Hall was built in 1974. The City has dedicated employees for street, fleet, and park maintenance, but we have never had a dedicated facility maintenance or project management position. Depending on the project, various employees have taken on each project on a case-by-case basis in addition to their normal assigned duties. As these buildings continue to age and a higher number of maintenance projects come up on an annual basis, there is an increasing need for a dedicated staff person to coordinate and manage these projects. City staff is recommending hiring a part-time project management position at approximately 10-20 hours per week to address these concerns in 2025. Based on the duties required, this position would fall in grade eight which is the same pay grade that the Public Works, Parks, and Utilities Supervisors are classified under. For 2025, the pay range for grade eight ranges between $37.91 and $47.43 an hour. This range does not include benefits and taxes. Benefits and taxes for a city employee are around 18% of compensation for a full-time employee. Part-time employees qualify for certain benefits only depending on the number of hours.