09-25-2024 Council Minutes - Laserfiche WebLink

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MINUTES CITY COUNCIL SEPTEMBER 25, 2024 The foregoing resolution was duly seconded by D. Miller. Ayes (5). Nays (0). Resolution declared adopted. APPROVE ISSUING A REQUEST FOR QUOTES TO CONDUCT A COMMUNITY SURVEY The Community Relations Manager provided background information on community surveys within Little Canada. She stated that funding was included in the Capital Improvement Plan (CIP) for a community survey and staff recommends requesting for quotes for a community survey. She reviewed details on the draft community survey request for quotes. Mayor Fischer recognized that things have changed since 2018 when the last survey was done, noting that the last survey was completed by calling landline phones. He stated that he would like to avoid leading questions in order to obtain the most honest answers. Kwapick referenced the statement that they are looking for companies that have experience with cities this size and asked if that is for comparison information. The Community Relations Manager stated that companies that have worked with cities of this size would ensure they have the appropriate experience with different types of housing stock. She stated that she is not as concerned with whether they have done larger cities, but would want to ensure they have done cities at least as big as Little Canada. D. Miller commented that perhaps they could reach out to residents at community events as well. The City Administrator stated that there is another survey tool that the City has been using and this community survey could be complemented with the City's own survey tool. Mayor Fischer asked for more details on the process after the vendor is selected and whether the Council would be involved in the questions or approval of the questions. The Community Relations Manager commented that it would depend on the vendor and their typical process, but confirmed that the City would have input. T. Miller commented that if the Council gets too involved, some of the questions will become more guided and would prefer to let the vendor take the wheel with the Council providing some topics. D. Miller and Mayor Fischer agreed that they should provide some topics and let the professionals develop the question language. T. Miller introduced the following resolution and moved its adoption: RESOL UTION NO. 2024-9-109 — DIRECTING STAFF TO PROCEED WITH ISSUING THE DRAFT COMMUNITY SUR VEY REQ UEST FOR Q UOTES. The foregoing resolution was duly seconded by Mayor Fischer. Ayes (5). Nays (0). Resolution declared adopted. 2