01-08-2025 Council Minutes - Laserfiche WebLink

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MINUTES CITY COUNCIL JANUARY 8, 2025 PERSONNEL POLICY UPDATE: REMOVE SEASONAL SHIFT DIFFERENTIAL PAY The City Clerk explained that this language has been within the personnel policy for some time and staff is recommending that it be removed. She stated that it has been difficult for employees and staff to track that differential time. She stated that seasonal worker pay has been increased as well and the seasonal staff agree that the differential should be removed. Kwapick asked and received clarification that this would simply remove the 25 cents for the specific hours. Mayor Fischer introduced the following resolution and moved its adoption: RESOL UTION NO. 2025-1-12 — UPDA TING THE PERSONNEL POLICY TO REMO VE SHIFT DIFFERENTIAL PAY FOR SEASONAL EMPLOYEES The foregoing resolution was duly seconded by Kwapick. Ayes (5). Nays (0). Resolution declared adopted. PERSONNEL POLICY UPDATE: ADD WELLNESS REIMBURSEMENT POLICY The Community Relations Manager stated that this amendment would add a wellness reimbursement program to the personnel policy. She noted previous discussions that the Council and staff had related to difficulties with recruitment and retention of employees. She stated that as the City continues to make strides in becoming an employer of choice, it is important to offer different benefits to employees. She stated that this line item was included, and approved, in the 2025 budget and this is a follow-up to add the new program to the personnel policy. She explained that this would be a taxable benefit that would be reported on W-2s which is explained in the policy along with the process for reimbursement. Miller asked if this was mentioned in the staffing survey that was previously completed. The Community Relations Manager did not believe a benefits analysis was included in the compensation study. The City Administrator stated that a list of possible benefits was discussed with the Council, some of which were supported, and others were not. Mayor Fischer commented that if these programs are utilized they should benefit in 1_owering the healthcare costs and assist in good employee attendance. He asked how this would be promoted to employees and possible recruits. The Community Relations Manager commented that staff will advertise the program in-house and the employee would be responsible for submitting the reimbursement form. The City Administrator stated that the Community Relations Manager started a monthly internal newsletter for staff this past year and this program would be advertised through that platform. 7