09-28-88 Council Minutes - Laserfiche WebLink

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MINUTES City Council September 28, 1988 Carla The City Engineer reported that bids wer•e opened yesterday on the Car•la Lane Lane overlay, Improvement No. 88-16. The City Engineer submitted a Imp. No. letter dated September 28, 1988 listing the bidders and bid amounts 88-16 received. The Engineer~ reported that the low bid is over• his bid estimate. At the improvement hear•ing, property owners were informed Agenda that the estimated cost of the improvement was $1,100 per~ lot. Item No. 11 However, the actual cost would be $1,502 if the low bid is accepted. The Engineer reported that the r~eason the cost is over estimate, is that some additional items were added to the improvement, such as additional patching that is necessary, reconstruction of catch basins, top soil and sod, improvement to driveway aprons. Also, the pr•oject would be done late in the season, and bids ar•e a little higher for this reason as well. The Engineer r•eported that seven bids were received. The low bid was from Bituminous Consulting and Contracting in the amount of $27,326. The high bid was in the amount of $42,345. The City Engineer reported that the low bid is 36% over~ his estimate and suggested that the Cit,y Council may want to consider holding another public hearing on the improvement. However, if that is done, the project will not be done until the Spring, and the bids may be more expensive at that time of the year. The Engineer~ also pointed out that the project has been bid on a unit price basis, so there are some ar•eas where the cost may be less than the bid reflects. The Council discussed the matter and the fact that property owners in the area overwhelmingly supported the improvement at the improvement hear~ing and wished the project to be completed this fall, if possible. Given the fact that if another~ public hear~ing is held, the project would be delayed until spring, and the project could be more expensive if r~ebid for• spring construction, it was the concensus of the Council to awar~d the low bid at this time. Scalze suggested that the pr•operty owners be sent a copy of the City Engineer's report outlining the bids and reasons for the Council's decision to proceed with the pr~oject. Mr. Blesener introduced the following resolution and moved its adoption: RESOLUTION N0. 88-9-411 - APPROVING AND AWARDING THE BID OF BITUMINOUS COMSULTING AND CONTRACTING FOR IMPROVEMENT N0. II8-16, CARLA LANE OVERLAY, SUBJECT TQ REVIEW AND ACCEPTANCE OF THE CONTRACTOR'S REFERENCES BY THE CITY ENGINEER The foregoing resolution was duly seconded by Mr•. Fahey. Ayes (5) Blesener, Fahey, LaValle, Scalze, Collova. Nays (0). Resolution declar•ed adopted. This r~esolution appears in Resolution Book No. 20, Pages 425 and 426. Page -15-