03-12-2025 Workshop Packet - Laserfiche WebLink

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ECKBERG LAMMERS MEMORANDUM To: Honorable Mayor and City Council From: Amanda Johnson, City Attorney Date: March 12, 2025 Re: City Administration Ordinance I. ANALYSIS As part of Staff’s preparations for the new City Administrator search, the City Clerk reviewed City Code § 211 which provides the job description for the City Administrator. It was added to the Code in 1989 and amended in 1995. The description no longer follows the actual duties and responsibilities of the City Administrator. For example, it currently assumes the City Administrator also performs the duties of the City Clerk and Treasurer. The City Administrator should retain the Treasurer status for the City, but the City Clerk should be recognized as the correct individual responsible for the clerk duties. Under Minnesota Statutes, the City is required to designate a City Clerk and a Treasurer. The City is a Plan A City under Minnesota law, which means that the City Clerk and Treasurer are hired and fired by the City Council instead of being elected positions. To better clarify the duties and responsibilities of the City Administrator, Treasurer and the City Clerk, City Staff is proposing a repeal and replacement of City Code § 211 with a new ordinance that would clearly define the City Clerk role and the City Administrator role. In the new ordinance, the City Administrator will retain the Treasurer responsibilities. This does not mean that the Finance Director does not oversee the City’s finance matters, but the City’s budget and general finance should fall under the ultimate responsibility of the City Administrator. In the new ordinance, the City Clerk will assume responsibility for the clerk’s duties identified in Minnesota Statutes. II. III. REQUESTED ACTION City Staff is asking the Council to approve the repeal and replacement of City Code Section 211 with the new ordinance as proposed by City Staff at the Council meeting.