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MINUTES <br />CITY COUNCIL <br />OCTOBER 13, 1993 <br />The next area reviewed was Fiscal/Business Management. <br />Hanson rated the Administrator as exceeding <br />expectations in this area, noting that the <br />Administrator is very thorough. Hanson suggested that <br />attention needed to be given to determining the future <br />use of the old fire station. Scalze agreed that the <br />Administrator exceeded expectations in this area, <br />feeling that financial management is a very strong area <br />for the Administrator. One suggestion for improvement <br />that Scalze had would be for the Administrator to start <br />projects one day earlier. Scalze noted that financial <br />information is very easy for the Council and <br />constituents to understand. Morelan rated the <br />Administrator as a high "M" in this area, noting how <br />well the budget was laid out, that the Administrator <br />has answers quickly for questions that might be asked, <br />and that he is constantly challenging existing ways and <br />looking for more cost effective ways of doing things. <br />Morelan stated that he would like to see some <br />up-to-date revenue and expenditure reports periodically <br />so that the Council is more aware of what is going on <br />in the City financially. <br />The Administrator pointed out that quarterly financial <br />information in an easily understood format is a problem <br />for the existing computer software. The Accounting <br />Clerk is evaluating accounting software, and will have <br />a recommendation for updating. New software may allow <br />the quarterly financial information the Council is <br />looking for. Without creating a greater burden on <br />existing staff. <br />LaValle rated the Administrator as exceeding <br />expectations in this area, noting that his business <br />management skills are excellent. Pedersen felt the <br />Administrator was thorough and that work was completed <br />in a timely manner. Pedersen asked that the <br />Administrator evaluate performance-based budgeting <br />rather than the line item budgeting that is currently <br />used. <br />The Administrator felt that line-item budgeting was <br />needed as a basis of the City's budgeting process, <br />however, indicated that he would look into adding <br />performance based budgeting to the process where <br />appropriate. The Administrator also felt that the <br />upcoming City survey will provide a lot of information <br />to the Council as to what programs or services are <br />critical and which are not. <br />Morelan agreed that it will probably take a blend of <br />line item and performance-based budgeting. <br />Council then evaluated Program Development and <br />Follow-Through. Hanson rated the Administrator as <br />Page 3 <br />