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MINUTES <br />CITY COUNCIL <br />NOVEMBER 30, 1993 <br />something that is allocated for 1996 is very important <br />and should be moved up further. Scalze again indicated <br />that rather than ranking items by year, items should be <br />listed as unallocated until it looks like it makes <br />sense to go forward with the improvement. The <br />unallocated list should be reviewed yearly, and a <br />decision made on which improvements at the end of each <br />year. <br />Pedersen pointed out that improvements will not be done <br />without the approval of the Council. The only question <br />being debated is the transfering of the surplus from <br />debt service to the Capital Improvement Fund, and it <br />appears that the consensus is in support of the <br />transfer. <br />The Administrator pointed out that the Capital <br />Improvement Plan is a five-year plan, not a listing. <br />Items are prioritized, resulting in a plan. The plan <br />does not become final, however, until the current <br />year. Each year there will be a review of the Plan and <br />final allocation of projects for that year will happen. <br />Scalze agreed the plan was preliminary, but still did <br />not agree with the allocation by year. <br />The Administrator stated that a document where capital <br />improvement needs remain unallocated is not a plan. <br />Scalze felt it would be at each year end. <br />The Administrator indicated that it was his <br />understanding that he was to present the Council with a <br />Capital Improvement Plan and this is what he has done. <br />If the Council agrees to a different prioritization <br />structure, that is fine. The Plan presented is the <br />staff's recommendation to date. Items on the Plan will <br />have to be justified, and if not justified, will not be <br />purchased. The Plan is merely a draft, and staff <br />understands this and realizes that there will be <br />adjustments to the Plan. <br />Scalze asked what will happen if the Park and <br />Recreation Commission does not agree with the purchase <br />of a new fire truck in 1998. Scalze did not believe <br />that items should be listed out for future years. That <br />results in the formalization of a priority system that <br />Scalze did not believe was correct. <br />The Administrator indicated that this is how five-year <br />Capital Improvement Plans are done. Priorities are <br />set, but are shifted around as situation or needs <br />change. <br />Page 16 <br />