11-10-98 Council Workshop Minutes

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MINUTES CITY COUNCIL NOVEMBER 10, 1998 With regard to Fiscal/Business Management, Scalze provided a ranking of `B" commenting that the Administrator has done quite well considering the tenure ofthe previous Public Works Director. Scalze commended the Administrator on his good grasp of fiscal matters, his knowledge ofwhat is going on in the City without micro-managing. Pedersen provided an "E" ranking and commended the Administrator on continued good "over- seeing" of financial and long-range planning. LaValle ranked this area at "E" and attributed the 0% net levy increase to the Administrator's efforts. Morelan provided an "E" ranking, commenting on the excellent job done in preparing and managing the budget. For commendations Morelan noted that the 1997 Budget ended with a substantial surplus with only a small increase in the net levy. The I& I study and resultin~; sump pump inspection program exemplifies the Administrator's pursuit of cost- effective measures. The Administrator also introduced a pavement management program, the History Center came in on-time and under budget. In the area of Program Development and Follow-Through, Pedersen provided an "M" ranking. He commented that the Administrator follows through, but questioned whether the City was on the cutting edge of innovative trends. LaValle provided an "E" ranking, stating that the Administrator makes excellent use of staff, and that follow-through is very ~ood. Morelan provided an "M" ranking commenting that the Administrator has made excellent progress in this area. As for commendations, Morelan indicated the following examples of developing and following through on programs: Cable TV Franchise Agreement, Round Lake property acquisitions, Emer~ency Action Plan Update, and "Cities Week" celebration. Scalze provided an "M" ranking suggesting the Administrator provide more assistance in keeping the Council focused. She commended the Administrator on the excellent job of survey analysis. Relationship with Mayor/Council was ranked at an "E" by LaValle. Morelan also ranked this area at "E" commenting that the Administrator has a very good relationship with the Mayor and Council which allows him to anticipate questions before they are asked. Morelan stated that although the Administrator's recommendations are clear and convincing, the same is not always true of the City's consultants. Morelan suggested a stronger effort to review the consultants' reports prior to presentation to the Council. Scalze provided an "E" rankin~ commenting on the inclusiveness between the Council and staff. Scalze commended the Administrator on his Information Updates and his efficient and focused written communication. Pedersen provided an "E" stating that the Council is kept up-to-date and commenting on the trust level between the Administrator and the Council.