11-22-99 Council Workshop Minutes

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MINUTES CITY COUNCIL NOVEMBER 22, 1999 Scalze provided an "E" ranking commenting on the Administrator's retention of several staff members as well as low employee turnover rate. She suggested that the outstanding Assignment List be distributed. LaValle ranked the Administrator at "E" and noted that he has excellent skills in dealing with the general public as well as business owners and developers. Pedersen gave an "E" ranking commenting that no one has called him to complain in the past twelve months. Council next reviewed "FiscalBusiness ManagemenY'. Morelan rated this area at "E" noting that the Administrator is thorou~h and effective in the preparation and management of the annual budget. He is always pursuing cost effective measures. Morelan noted that the 1998 budget year finished with a surplus without increasin~ the net levy. He commended the Administrator for his guidance and support of the Debt Levy Reduction Committee. Scalze rated this area at "E" notin~ that the City Administrator is always providing new ideas as part of the budget process. She indicated that since the budgets for General Capital Improvements, for example, if a five-year budget, that there should be more involvement on the part of the Council in the planning process. Scalze stated that she did not like to see the Public Works Garage land purchase included in this budget without prior discussion by the Council. LaValle provided an "E" rating, as did Pedersen. Fahey ranked the Administrator as "E° noting that he has assembled a competent and professional in-house staff that performs most of our financial accounting functions in a very cost-effective manner. He noted that the Administrator is fiscally conservative and a superb financial manager of the City's resources. The Council rated the Administrator's "Program Development and Follow-Through". Scalze ranted him at "M" and asked to see the compiled Assignment Listings. She commended his involvement in the Ramsey County League of Locai Governments feeling this will enhance his knowledge of other cities' programs and procedures. Scalze stated that she liked the newly formed Cable TV internal committee. LaValle ranked the Administrator at "E". Pedersen provided an "E" ranking and questioned the long-term impact of the work in Ryan Industrial Park. Pedersen was unsure if there were adequate monitoring procedures in place.